Manager - Secretarial & Shareholder Services, India

This job is with Pfizer, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.Core Functions & Responsibilities: Support in conduct of Board & Committee Meeting, including issuance of notices, collating information for agenda items, drafting agendas and resolutions, recording/drafting of minutes,manageonline toll for paperless boardmeeting, preand post meeting compliances and allied matters.Support in conduct of AGM, Preparation of Annual Report which requires engagement with multiple stakeholders, collating information and drafting Notice, Management Discussion & Analysis Report, CSR Report, Corporate Governance Report, BRSR, Directors' Report, Chairman's Speech, etc., and pre and post meeting compliances and allied matters viz., preparation of Frequently Asked Questions, AGM Minutes, e-voting and poll related preparation, etc.Ensuring compliance with all corporate laws, SEBI including Companies Act, SEBI Regulations, FEMA, Shops & Establishment Act and other compliance for the listedentityand other unlisted entities.Managing the Compliance Tool (online tool for compliance management) to track &monitorall legal compliances across the organization for reporting to the Board & assist inresolving delayed/noncompliances if any.Managing the Tool for monitoring trading by Insiders/ Designated persons and capturing of UPSI in the database and ensuring compliance.Responsible for ensuringhigheststandards of Corporate Governance practices, compliances and support in formulation and review of various policies required under the Companies Act and SEBI Regulations.Monitoring changes in the regulatory environment andensureappropriate disseminationof information andtakeproactive steps to ensuretimelycompliances by the Company.Work with Global Subsidiary Governance team to update changes in the legal entities from time to time.Support in conducting Board Evaluation Framework for the Independent Directors to assess the Board, Committees, chairperson and quality,quantityand timeliness of flow of information.Work closely with Taxation and CSR teamfor ensuringend-to-end compliance with respect to Related Party Transactions and CSR activities.Support the Company Secretary on various strategic projects on mergers, acquisitions,sale,divestment, etc.Handling multiple audits such as Corporate Governance Audit, Secretarial Audit, RBI Due Diligence Audit, Statutory Audit, Annual Return Audit etc.Lead&managetheShareholderservicesof ~1,25,000 spread across over 50 major cities.Liaising with Registrar and Transfer Agentstofacilitateprompt resolution of shareholder complaints/queries.Managing Entire Dividend Disbursal activity which includes opened dividend account,finalizeddividend drafts, obtaining Form 15G/H, preparing documents for disbursal, finalization of taxrates forshareholders, andliaisingwith bankers and treasuryteamfortimelyremittance of dividend to the shareholders and foreign promoters.Managing monthly dividend requests,timelytransfer of unclaimed dividend and unclaimed shares to Investor Education and Protection Fund and Unclaimed Suspense Account.Reviewing IEPF 5, Filing of EVRs, resolving discrepancies andmaintainingdatabase of shareholders who are claiming shares from IEPF.Carried out yearly audit of registrar and transfer agent (KfinTechnologies Limited) with respect to the working mechanism, compliance with SOPs and systems, etc.Assisting the CS and Pricing Head on litigations related to Pharmaceutical Laws, Companies Act, SEBI Regulations and allied corporate laws.Leading the credit recovery team, preparing Standard Operating Procedure (SOP) for creditrecoveryand filing and managing criminal complaints and civil recovery suits under the Negotiable Instruments Act and Civil Procedure CodeResponsible as the Company Secretary of Pfizer Products India Private Limited for the corporate compliances of the said entity.Key Skills & Capabilities: Expertisein Company Secretarial functions and sound knowledge of Indian Listing Regulations and Corporate Governance practices.Demonstrable people skills to interact and resolve grievance of shareholders.Leadership presence to interact with Board of Directors & senior government officials.Ability to build credible and effectiverelationshipwith colleagues, strongcollaborativeand interpersonal skillsHighest levels of accuracy and attention to details, good oral and written communicationskillsand business acumenHighest levels of integrity,ethicsand positive attitude.Education Qualifications: Company SecretaryLL.B(Preferred)Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.Legal Affairs