Accounts Payable Specialist

3 weeks ago

Bengaluru, India TMF Group Full time

We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check to see whether the role you are interested in is posted on our career website.


About TMF Group

TMF Group is a leading global provider of high-value business services to clients operating and investing globally. We focus on providing specialized and business-critical financial and administrative services that enable our clients to operate their corporate structures, finance vehicles and investment funds in different geographical locations.


TMF India is a Great Place to Work, ISO & ISAE certified organization.


Job Purpose:

We are seeking a meticulous and detail-oriented Employee Reimbursement Specialist to join our team. This role is pivotal in ensuring accurate and timely processing of employee expense reimbursements while maintaining compliance with company policies and providing excellent service to our employees.


Key Responsibilities:


  1. Process Reimbursement Requests:
  • Efficiently process employee reimbursement requests using the reimbursement system.
  • Verify the completeness and accuracy of reimbursement submissions, ensuring adherence to company policies and procedures.
  • Review and approve supporting documentation such as receipts, expense reports, and invoices.


  1. Communication and Support:
  • Communicate effectively with employees regarding reimbursement policies, procedures, and status of requests.
  • Provide guidance and assistance to employees on completing reimbursement forms and submitting required documentation.
  • Address and resolve employee inquiries and issues related to reimbursements promptly and professionally.


  1. Compliance and Reporting:
  • Ensure compliance with company policies and regulatory requirements governing employee reimbursements.
  • Assist in the development and maintenance of reimbursement policies and procedures to enhance efficiency and compliance.
  • Prepare reports and analysis on reimbursement activities as needed, highlighting trends, discrepancies, and areas for improvement.


  1. Collaboration and Coordination:
  • Collaborate with Finance to streamline reimbursement processes and resolve discrepancies.
  • Work closely with stakeholders across departments to facilitate timely processing of reimbursements and resolve issues effectively.
  • Maintain confidentiality of sensitive financial and personal information related to reimbursement requests.


Key Requirements:


  • Education and Experience:
  • Bachelor’s degree in accounting, Finance, Business Administration, or a related field preferred.
  • Proven experience in processing employee reimbursements or similar financial roles, demonstrating strong attention to detail and accuracy.


  • Skills and Competencies:
  • Familiarity with reimbursement management software or ERP systems (e.g., Concur, SAP, Happay) is advantageous.
  • Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
  • Strong interpersonal and communication skills, with the ability to interact professionally with employees and stakeholders at all levels.
  • Knowledge of financial regulations and compliance requirements related to employee reimbursements.


  • Attributes:
  • Ability to work both independently and collaboratively within a team environment.
  • Proactive approach to problem-solving and decision-making.
  • High level of integrity and commitment to maintaining confidentiality.
  • Positive attitude, demonstrating initiative, and a willingness to learn and adapt.


What's in it for you?

Pathways for career development

  • Work with colleagues and clients around the world on interesting and challenging work.
  • We provide internal career opportunities, so you can take your career further within TMF.
  • Continuous development is supported through global learning opportunities from the TMF Business Academy.

Making an impact

  • You’ll be helping us to make the world a simpler place to do business for our clients.
  • Through our corporate social responsibility program, you’ll also be making a difference in the communities where we work.


A supportive environment

  • Strong feedback culture to help build an engaging workplace.
  • Our inclusive work environment allows you to work from our offices around the world, as well as from home, helping you find the right work-life balance to perform at your best.


Other Benefits

  • Marriage Gift policy
  • Paternity & Adoption leaves
  • Interest free loan policy
  • Salary advance policy
  • Wellbeing initiatives

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