Executive Assistant to Managing Director

3 weeks ago

Gurugram, India Taj Relocations Pvt Ltd Full time

TAJ Relocations is an established global mobility company based in Gurgaon, India. It has an extensive network across India and the APAC region. We have a proven track record spanning ten-plus years of business continuity. Our expertise is in diverse Global Mobility Solutions, beginning with Immigration, Visa services, and comprehensive Destination services we provide.

We handle individual clients with any need they have, spanning small local businesses to large multi-national corporations on a customized scale.

Once we establish the need and goal, we handhold and guide our clients accordingly, every step of the way.

We are members of Worldwide ERC & EuRA and ISO 270001, ISO 9001-2015 & EuRA Certified entity, respectively. Ensuring services with strict industry best practices and methodology in the area of Global Mobility.

About the Role:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Managing Director. This role plays a vital part in ensuring the smooth operation of the Managing Director's office and plays a key role in driving efficiency and strategic initiatives.

Responsibilities:

  • Calendar and Travel Management:
  • Manage the Managing Director's calendar, scheduling appointments, meetings, and travel arrangements.
  • Ensure efficient travel logistics, including booking flights, hotels, and ground transportation.
  • Prepare itineraries and briefings for upcoming trips.
  • Communication and Information Management:
  • Act as the primary point of contact for the Managing Director, screening calls, emails, and inquiries.
  • Manage the Managing Director's inbox, prioritizing and responding to communications as appropriate.
  • Prepare clear, concise, and professional correspondence, presentations, and reports.
  • Project and Task Management:
  • Anticipate the Managing Director's needs and proactively manage projects and tasks.
  • Conduct research and gather information to support the Managing Director's decision-making.
  • Follow up on action items and deadlines, ensuring smooth project completion.
  • Office Management:
  • Manage office supplies and equipment inventory.
  • Coordinate with other departments to ensure smooth workflow and support.
  • Maintain a professional and organized office environment.


Qualifications:

  • Bachelor's degree or equivalent experience in a relevant field.
  • Minimum 10 years of experience as an Executive Assistant or related role.
  • Strong organizational, time management, and prioritization skills.
  • Excellent communication, written and verbal, with impeccable grammar and spelling.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently, manage multiple tasks simultaneously, and meet tight deadlines.
  • Discreet and professional demeanor with the ability to maintain confidentiality


Send resume to Sarika.jalan@tajrelocations.com


Additional Info-

  • Office Timings- 9.30 to 6.30 pm
  • Alternate Saturdays are working full day.
  • All Sundays off.
  • Immediate Joiners are preferred.

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