Executive Assistant to Managing Director

2 months ago

Gurugram, India 24Karat Gold Full time
  • Manage and organize the Directors calendar using Google Calendar, including scheduling, rescheduling, and coordinating meetings.
  • Provide high-level administrative support to the Director, including managing schedules, appointments
  • Prepare and organize documents for meetings, presentations, and reports.
  • Draft and edit communications, letters and presentations.
  • Ensure timely follow-up on action items from meetings
  • Maintain a filing system for easy document retrieval.
  • Prepare and review reports, presentations, and correspondence on behalf of the Director.
  • Screen and prioritize emails, calls, and requests for meetings.
  • Ensure timely and efficient communication between employees and the Director, acting as the primary point of contact.
  • Prepare agendas, meeting minutes, and follow-up action items for internal and external meetings.
  • Coordinate and facilitate meetings, conference calls, and virtual appointments.
  • Track and prioritize emails, requests, and tasks for the Director to ensure deadlines are met.
  • Monitor and manage facility management systems (FMS) related tasks, ensuring the Director is updated on important issues.

Requirements

  • Experience in managing internal communication and scheduling for senior management.
  • Familiarity with office management tools and systems.
  • Minimum of 1-2 years of experience as an Executive Assistant or similar role.
  • Proficiency in using Google Workspace (Google Calendar, Gmail, Docs, Sheets).
  • Excellent communication and interpersonal skills.
  • Strong organizational and multitasking abilities.
  • High attention to detail and ability to prioritize tasks efficiently.
  • Professionalism and discretion in handling confidential matters.

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