Purchasing Coordinator

4 weeks ago

Chandigarh, India Oceaneering Full time

Position Summary

Need to provide SCM support to the corporate SCM and other regional SCM group. And to ensure all appropriate supplies and equipment are inventoried, received and distributed in accordance with proper and prudent practices. Works under limited supervision. Should be able to work without supervision for complex work. This position requires a proactive and detail-oriented individual capable of working independently on complex tasks with minimal supervision. The role involves close collaboration with engineering teams, requestors, and suppliers to ensure that demand is accurately captured, inventory is optimized, and procurement activities are executed in accordance with organizational policies and prudent supply chain practices


Duties And Responsibilities

Work with engineering and requestors to make sure demand for material and services is planned and properly define, using OII’s ERP/PSFT system. Review, understand and maintain demand information to meet Operations and the requestor’s expectation.  Demand management and Manage Inventory Replenishment.  Identify available suppliers for each requisitioned item. Contribute to potentially merge overstock information with the BUs buy messages. Enter and maintain Inter-unit orders to fulfill demand.  Work with purchasing resources to submit enquiries, obtain and evaluate quotes, prepare recommendation and finalization the commercial terms & conditions, and Vendor registration.  Send RFQ (Request for Quotation) as per technical specs of required material. Liaison with suppliers and create/maintain effective working relationships. Prepare Purchase orders in cooperation with other purchasing and sourcing resources as required. Receive incoming items and ensure that receipts are maintained in the ERP system.  Maintain relevant purchase records & documents. Monitoring and controlling inventory integrity. Work with engineering to set up part numbers.  Move stock / items to appropriate locations and ensure that they are properly stored.  Development of reliable and alternate sources of supply. Ensure high performance of supplier On Time Delivery (OTD) by sending OTD scorecard to all suppliers on monthly as well yearly basis. Follow the certain parameters and criteria as per standardized list and align with right the process.

Qualifications

Required 

Bachelors in science / commerce / PGDCA/ BCA or B-tech with more than 3 years of SCM/buying experience in heavy industry/OIL & gas sector. Practical experience as SCM related task and should be able to mentor entry level SCM people. 


Desired

Expert level knowledge of the Microsoft Office package, especially of Excel, word and Visio. Knowledge on MS Excel including formulas, special functions viz. Pivot table, pivot chart, vlookup etc.  Understanding of any ERP System or Inventory Software.

Knowledge, Skills, Abilities, and Other Characteristics (Optional)

Self-driven, positive attitude. Strong communication skills. Ability to work in a cross functional team. Strong organizing & planning skills. Disciplined documentation and record keeping skills. Flexibility and adaptability under adverse conditions.

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