Facilities Coordinator

1 day ago

New Delhi, India Vidyashilp University Full time

Position:Executive Assistant- Facilities & Operations Department:Facilities & Operations Reporting to:Head – Facilities & OperationsRole Overview The Executive Assistant will provide administrative, coordination, and operational support to the Facilities & Operations department. The role requires strong organisation, communication, and follow-up skills to ensure smooth day-to-day functioning of campus facilities and services.Key Responsibilities 1. Administrative Support Manage calendars, appointments, and meetings for the Facilities & Operations team. Prepare reports, presentations, and documentation. Handle departmental correspondence and maintain accurate records. 2. Facilities Coordination Assist in daily facility operations including housekeeping, maintenance, transport, and logistics. Track service requests and ensure timely resolution through vendor follow-up. Maintain facility checklists, logs, and inspection reports. Coordinate with internal departments for facility-related needs. 3. Support Staff & Vendor Management Supervise and coordinate support staff, ensuring adherence to duties and schedules. Manage vendor coordination, including performance tracking, follow-ups, and service quality. Support procurement processes, quotations, and invoice coordination with Finance. 4. BBMP & Compliance Activities Handle BBMP-related tasks, documentation, approvals, and follow-ups. Ensure compliance with local civic requirements and maintain relevant records. 5. Security & Infrastructure Oversight Monitor security operations, staffing, and daily security reports. Support upkeep of building infrastructure, addressing maintenance issues proactively. Coordinate with technical teams for repairs and preventive maintenance. 6. Garden & Campus Upkeep Oversee gardening and landscaping activities. Ensure campus outdoor areas are maintained to required standards. 7. Data, Reporting & Office Operations Maintain facility-related MIS, dashboards, and reports. Track budgets, expenses, and operational data. Oversee inventory of office supplies and equipment.Interested candidates may apply at: srikanth.bs@vidyashilp.comRegards, HR Team Vidyashilp University

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