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Manager-Store & Purchase
3 months ago
-Implement sound purchasing policies, systems and procedures in accordance with Company standards.
-Monitor vendors for quality, service and price through standard purchasing specifications.
-Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased.
-Calls for quotations for any items costing more than XXX (As per company policy) and inquire into prices from various suppliers.
-A minimum of three independent genuine quotations must be obtained.
-Establish contracts to ensure reduced pricing for all operating areas of the hotel.
-Receives market list from the Executive Chef on a daily basis and arranges for delivery of those items daily.
-Ensures that all order receiving dates are updated by the buyers according to the suppliers -promised delivery dates.
-Ensures that all authorised or approved purchase orders are sent to their respective -suppliers/vendors for delivery purposes on a daily basis.
-Ensures & verifies that quotations are regularly updated and supplier’s new current price lists are maintained.
-Ensure the efficient operation of the Purchasing Department in all aspects.
-Research and identify new products and services for the hotel in market.
-Obtains written approval for established Minimum / Maximum stock levels by the financial controller and general manager.
-Checks, explains if needed and approves delivered items discrepancy report issued by cost control regarding price and quantity order variances.
-Approves all addition requests for new storeroom items, checking correct item description, unit, packing, category and establishes Min/Max estimated stock levels.
-Verify the 'pending orders' report on a daily basis, and all pending orders are checked and verified regularly.
-On a daily basis prepare list of to be cancelled orders and sent to accounts for deletion, with appropriate reasons.
-Issues regularly slow moving item lists.
-Identifies items for standing orders utilising vendor's logistics for regular deliveries to the hotel -based on approved highly consumed items.
-Ensures validity of items available, force issue obsolete items and follows up on action taken for disposal.
-Verifies that all documentation and proper quotations are maintained and filed according to Policy and Procedure requirements.
-Approves all storeroom re-order requests, verifying quantities within the established Min/Max stock levels.
-Responsible for all administrative functions of the Materials Department, staffing, training and execution of other related duties.
-Responsible for all purchasing functions, quotations, quality and availability.
-Responsible for physical control of all store items until issued, fully documented under strict -control procedures (key control, timing schedule, authorised issue requests).
-Responsible for maintaining logical storeroom inventory levels operationally needed.
-Spot checks storeroom requests if properly maintained, verifies quantity requested and issued, proper items received by signatories & ID availability.
-Spot-checks entered system quotations, period validity, quotes locked by, etc.
-Ensures that the suppliers follow the rules relating to hygiene of goods delivered.
