Student Mentor

Office Location: Residential Hostel, Kota.

Profile - VPRP - Student Mentor

Experience: 1-3 years

Education: Graduate (B.Sc. / B.Tech) / Postgraduate (M.Sc. / M.Tech); No barrier in Grades

Skills and Qualifications for the role of Mentor in the Vidyapeeth Residential Program (VP-RP):

1. Graduate/ Post Graduate

2. Good communication skills

3. Empathy and emotional intelligence

4. Good in mentoring and guidance

5. Strong organization and time management abilities

6. Problem-solving and conflict-resolution skills

7. Discipline and classroom management knowledge

8. Collaboration and teamwork capabilities

9. Patience and resilience

10. Cultural sensitivity and adaptability

Key Result Areas (KRAs) of the Mentor in the Vidyapeeth Residential Program (VP-RP) can be framed as follows:

1. Student Management:

- Create a supportive and inclusive environment for students.

- Foster positive relationships and effective communication among students.

- Address academic and non-academic issues raised by students.

- Guide students to overcome challenges and perform better.

2. Schedule Management:

- Ensure students follow their daily schedules and routines.

- Monitor and track students' progress in completing tasks and assignments.

- Assist students in time management and prioritizing their activities.

3. Discipline and Attendance:

- Maintain discipline among students, ensuring adherence to rules and regulations.

- Monitor attendance during the offline classes and report any irregularities.

- Address any behavioral issues promptly and appropriately.

4. Financial Management:

- Ensure timely collection of hostel consulting fees from service providers to PW in coordination with the Central Finance Team

- Communicate with students and parents regarding fee payments and any financial concerns.

5. Parent Communication:

- Regularly update parents/guardians about the progress, concerns, and achievements of students.

- Timely communication of any issues or feedback received from students or teachers.

6. Doubt Resolution and Resource Management:

- Collect and collate students' doubts and communicate them to the Doubt faculty.

- Coordinate the distribution of study materials, modules, and Daily Practice Papers (DPP).

- Ensure timely access to required resources for students' academic development.

7. Emotional Support:

- Build a rapport with students and provide emotional support.

- Listen attentively to students' concerns and provide guidance and motivation.

- Create a positive and nurturing environment for students' overall well-being.

8. Test Management:

- Ensure students take scheduled tests and examinations.

- Supervise the test-taking process and manage logistics.

- Facilitate the evaluation and feedback process to students.

9. Study Material

• Ensuring timely availability of content (notes/workbook/test paper) at center/hostel in coordination with central DTP/BM team
• Ensuring timely updates of results / test paper of MEGA test on APP in coordination with BM
• Timely distribution of Mind Maps/WorkBooks/ PYQ study material to students

10. Transportation and Accompaniment:

- Oversee transportation for students to and from the offline campus.

- Accompany students during their travels and ensure their safety and well-being.

11. Facility Management in coordination with Hostel Warden

- Ensure the maintenance and cleanliness of the hostel premises.

- Supervise the upkeep of rooms, common areas, and amenities.

- Coordinate repairs, maintenance, and renovations as required.

- Monitor the availability and functioning of essential facilities like electricity, water supply, and security systems.

12. Safety and Security:

- Implement and enforce safety protocols and emergency procedures.

- Monitor access control and security measures in the hostel.

- Address and report any safety concerns or incidents promptly.

- Collaborate with relevant authorities to ensure the well-being and security of hostel residents.

- Address Parent's concern in regard to their ward safety.

13. Administrative Tasks:

- Manage hostel registration, attendance, biometric check-in, and check-out processes.

- Maintain accurate records of hostel residents, their details, and occupancy status.

- Handle inquiries, complaints, and requests from hostel residents.

- Coordinate with administrative staff for necessary documentation and record-keeping.

14. Rules and Discipline:

- Establish and enforce hostel rules and regulations.

- Promote a culture of discipline and mutual respect among residents.

- Address disciplinary issues or conflicts among residents.

- Collaborate with mentors and relevant staff to maintain a conducive learning environment.

15. Health and Hygiene:

- Promote and enforce cleanliness and hygiene practices in the hostel.

- Ensure the availability of basic amenities such as clean drinking water and sanitation facilities.

- Collaborate with healthcare professionals or institutions for medical assistance and support.

16. Emergency Preparedness:

- Develop and implement emergency response plans and procedures.

- Conduct regular drills and training sessions for hostel residents and staff.

- Coordinate with relevant authorities for emergency services and support.

17. Food Arrangements:

• Coordinating with Mess/Catering service provider for timely availability of good quality food.
• Tiffin service availability at the VP center for alternate days.
• Regular food quality checks with mess cook to avoid any health issues (like food poisoning) for our students.
• Ensuring availability of foods on mess off days.
• Ensuring snacks/packed food in case required as per student's demand.

18. Mentors have to stay along with Students; Food and Accommodation will be provided in the same hostel and worn by PW.