Operations Specialist

& Distribution Operations- Manage and oversee all aspects of international logistics operations, including the movement of testing and analytical equipment, raw materials, and samples across borders.- Develop and implement strategies to optimize global supply chain efficiency, reduce costs, and improve service delivery timelines.- Coordinate customs clearance activities, ensuring compliance with all applicable international trade regulations, including import/export laws, customs procedures, and industry-specific regulations.- Ensure accurate and timely completion of all shipping and customs documentation, including commercial invoices, certificates of origin, packing lists, and other compliance-related documents.- Maintain a strong working relationship with customs brokers, freight forwarders, and third-party logistics providers to ensure smooth logistics operations.- Monitor and manage inventory levels of testing and analytical materials, ensuring timely replenishment and movement between warehouses, suppliers, and clients.- Work closely with internal teams, including procurement, regulatory, and quality control, to ensure that products meet all regulatory requirements and are delivered on time and in excellent condition.- Provide regular reports on logistics performance, including cost analysis, shipping delays, and potential risks to stakeholders.- Continuously evaluate and improve logistics processes, identifying opportunities for automation, cost savings, and process improvements.- Stay up-to-date on international trade laws, customs procedures, and any changes in regulations that impact logistics operations.- Lead and mentor a team of logistics professionals, fostering a culture of collaboration and continuous improvement.- Manage all inbound and outbound shipments to/from manufacturing sites and contract manufacturing organizations (CMOs)- Supervise logistics for products produced and distributed globally- Ensure timely and correct delivery of customer shipments and documentation- Monitor and improve shipping cycle times for both inbound and outbound operations- Utilize optimal seaports and airports for cost-effective and timely logistics- Coordinate the generation of weekly dispatch schedules- Resolve transportation and logistics-related issues proactivelyVendor & Contract Management- Negotiate and manage contracts with logistics service providers, including transporters, customs house agents, freight forwarders, and consultants- Track vendor performance and ensure compliance with service agreements- Manage timely payments to vendors and resolve related issuesWarehouse Management- Oversee all warehouse facilities and operations across India- Ensure adherence to inventory accuracy, material handling protocols, and storage standardsEssential Responsibilities:- Lead, supervise and coach the development of the Purchasing team- Schedule shifts, assign tasks, and manage performance with HQ.- Foster a collaborative and safety-conscious work environment.- Analyze supply chain processes and recommend improvements- Track key performance indicators (KPIs) such as delivery times, order accuracy, and cost efficiency.- Prepare extensive reports and dashboards for senior management.- Identify and resolve bottlenecks or inefficiencies in the supply chain.- Ensure compliance with company policies, safety standards, and regulatory requirements.- Work with large datasets to develop insights that support smarter planning decisions for Senior leadership review- Lead change management initiatives within the supply chain ensuring smooth adoption of new systems, processes, and organizational changes through clear communication, stakeholder engagement, and training.- Contribute to other supply chain improvement initiatives as required (ref:iimjobs.com)