Human Resources Administrative Specialist

4 weeks ago

Panjim, India McLaren Strategic Solutions (MSS) Full time

Job description

HR & Administrative Support Specialist (US Region)

Location: Goa/Bangalore/Kochi

Experience: 5 - 8 Years

Work timings: US Time zone (3.30 PM – 12.30 AM IST)

Job Type: Full-time



Job Overview: We are seeking an organized, detail-oriented, and proactive HR & Administrative Support Specialist to join our team. This role will involve a variety of HR, administrative, and financial tasks across both internal and client-facing operations. The ideal candidate will be professional, collaborative, and able to thrive in a fast-paced environment. You will support key business functions such as onboarding/offboarding, timekeeping, reporting, invoicing, HR and recruiting administration, and financial reporting


.

Key Responsibilitie

s:1. Onboarding & Offboarding: Manage employee onboarding and offboarding processes for MSS USA and client teams, ensuring all necessary documentation, background checks, and HR system updates are completed. Coordinate with immigration lawyers as needed for work visas and other immigration related matter

s.2. HR Systems Administration: Maintain and update employee data in HR systems for MSS USA. Support HR administration tasks as directed by MSS USA HR tea

m.3. Recruiting Support: Provide administrative support to MSS USA Recruiting team. Assist with candidate interview scheduling, producing job offers, and other clerical duties as neede

d.4. Timekeeping & Reporting: Oversee timekeeping processes and ensure accuracy in employee time reports. Support KPI reporting and other related reporting task

s.5. Invoicing & Financial Support: Assist with invoicing and financial reporting, including support for Financial Pack, cash flow management, Accounts Payable (A/P), and Accounts Receivable (A/R) as directed by MSS USA Operations team. Support pricing and cross-system reconciliation

s.6. Administrative & Clerical Support: Provide general clerical and administrative assistance, including meeting/interview scheduling and production of offers for candidates. Ensure all documents are properly filed and organized in accordance with company procedure

s.7. Process Improvement (Future Phase): While initial focus will be on operations running smoothly, there will be opportunities to contribute ideas for improving processes, procedures, and reporting once stabilize


d.

Skills & Qualifications:

Communication: Excellent written and oral communication skills in English (Spanish is a plu

  • s).Professionalism: A high-energy, collaborative, and professional demeanor with the ability to work effectively across teams and with various stakeholders.
  • Experience: Previous experience in HR, administration, or financial roles, particularly in the IT consulting domain, is highly desirable.
  • Technical Skills: Strong proficiency in Microsoft Office Suite, especially Excel (advanced skills preferred).
  • Organizational Skills: Strong attention to detail and the ability to manage multiple tasks and deadlines effectively.
  • Financial Acumen: Experience in financial reporting, invoicing, and supporting cash flow management.
  • High-Level Implementation Approach:Team Leadership: Identify a lead to remain with the team and ensure consistency throughout the implementation process.
  • Implementation Plan: Collaborate with team members to create and execute an implementation plan that meets control and financial goals, with clear milestones and gates.
  • Training & Shadowing: Participate in shadowing opportunities with key stakeholders to understand the processes and refine the plan. Ideally, this will be done over the course of one business month.

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