Executive Secretary

1 week ago

Mumbai, India Bennett Coleman and Co. Ltd Full time

About Function/Department

The strategic investment arm of The Times Group, Brand Capital leverages brand-led growth and value creation via unique and pioneering investment models and programmes. Brand Capital has catalysed the start-up ecosystem over the last 15 years and has played a pivotal role in creating over 10 Unicorns of India and created categories that previously did not exist.
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About the Position

Shall provide comprehensive administrative support to the Directors of Brand Capital. The candidate will be responsible for managing a diverse range of administrative tasks, including diary management, travel arrangements, expense claims, document preparation, and board meeting coordination. With a strong focus on confidentiality and discretion, the Admin Executive cum Secretary will play a pivotal role in ensuring the smooth and efficient operation of the Directors' office.

Areas of Responsibility

Administrative Duties

Office Management: Overseeing daily office operations, including managing office supplies, equipment, and facilities. Calendar Management: Maintaining and managing directors' calendars, scheduling appointments, and coordinating meetings. Travel Arrangements: Organizing and coordinating domestic and international travel arrangements, including flights, accommodations, and visas. Expense Management: Processing and reconciling expense reports for directors. Document Management: Organizing and filing important documents, ensuring confidentiality and accessibility. Business Meetings Client/ Business Conference Club Memberships transactions (membership payment/ follow ups, etc.) My-HR transactions (Conveyance/ Communication) My-HR transactions (LTA) Investment Declaration Business Promotion expenses/ claims White Goods claims Procurements Inter departmental coordination Newspaper subscription and billing Team members business expenses approvals Leave & Attendance Regularization for direct reports Documentation of business transactions

Educational Qualifications Required

Any Graduate

Relevant Experience

7-12 years of work experience

Excellent organizational and time management skills

Strong communication and interpersonal skills

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