Executive - Order to cash - Invoice Creation
2 weeks ago
Job Description
Requisites
Education:
Postgraduate (B. Com/Honors) or a bachelor’s degree with relevant experience in OTC Operations.
Experience (years):
Executive - Graduate with 2 to 4 years of experience
Sr Executive – Graduate with 4 to 6 years of experience
Relevant Experience:
OTC or Accounts Receivable (Sales Order Processing)
Location:
Mumbai (Airoli) and Bangalore
Working Hours:
hours/day (US Shift)
Role Summary:
Support the Client Finance team in all areas associated with project setup, invoicing, and collections.
The role will also require coordinating with the NEC, sales order processing team, collections and credit management team.
Qualification Criteria/Work Experience
Essential:
Strong knowledge of OTC project setup, invoicing and collection
Working knowledge of SAP Finance module
Experience in shared services/customer facing environment
Understanding of standard operating procedures
Knowledge of system, applications, operating tools, metrics and excel
Good communication skills, plus good verbal & written presentation skills
Flexibility to work within a high growth, rapidly changing environment
Ability to self-motivate and initiate change
Ability to work with colleagues at all levels
Accounts Receivable Responsibilities
Primary point of contact for any invoice creation related queries
Confirm with Retained Organization (RO) on completion of due billing milestone for invoice creation
Coordinate with order processing team at the time of order fulfilment
Create invoices as per instructions received from RO and process it further as per standard operating procedures
Create accurate invoices based on sales orders, delivery confirmations, or service completion records in SAP
Assist in generation of data for invoice, invoice creation, and invoice dispatch
Coordinate with RO to understand any discrepancies on invoice creation details
Create invoice creation tracker and document relevant details to support invoice monitoring activities
Provides relevant inputs to collections and credit management teams to support them carry out their activities
Investigate and resolve discrepancies or errors in invoices, including issuing credit/debit notes if needed
Work closely with sales, logistics, and finance teams to ensure smooth invoice processing and issue resolution
Respond to queries in a timely and accurate manner
Create data trackers for supporting monitoring activities
Prepares monthly reports
Audit data requirement fulfillment by providing requested documents
Assist team leader in a timely and appropriate manner with regards to purchase support activities
Timeliness: Perform invoice creation tasks as per defined Turn Around Time
Accuracy: Ensure 100% accuracy rate in day-to-day activities to ensure Service Level Agreement are met
Key Skills
Sales order processing and Invoice Creation
Accounts Receivable Ledger Management
Financial Accounting and Reporting
Advanced Excel and Spreadsheet Skills
SAP ERP and Accounting Software Proficiency
Team Player
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