Executive - Order to cash - Invoice Creation

Company Description

NEC Software Solutions (India) Private Limited is based in Mumbai (Worli & Airoli) and

Bangalore with an employee strength of It is one of the foremost providers of end-

to-end IT services across various sectors. We work with diverse industry verticals which

include publishing, media, financial services, retail, healthcare and technology companies

around the world. Our customers range from two-person startups to $bn listed companies.

We have more than 30 years of experience in providing end to end IT services across the

globe and have earned a reputation for delighting our customers by consistently surpassing

expectations and helping them deliver robust, market-ready software products that meet

the highest standards of engineering and user experience. Supported by more than 1300

exceptionally talented manpower, we are a hub for offshore support and technology

services.

Job Description

Requisites

Education:

Postgraduate (B. Com/Honors) or a bachelor's degree with relevant experience in OTC Operations.

Experience (years):

• Executive - Graduate with 2 to 4 years of experience
• Sr Executive – Graduate with 4 to 6 years of experience

Relevant Experience:

OTC or Accounts Receivable (Sales Order Processing)

Location:

Mumbai (Airoli) and Bangalore

Working Hours:

8.5 hours/day (US Shift)

Role Summary:

• Support the Client Finance team in all areas associated with project setup, invoicing, and collections.
• The role will also require coordinating with the NEC, sales order processing team, collections and credit management team.

Qualification Criteria/Work Experience

Essential:

• Strong knowledge of OTC project setup, invoicing and collection
• Working knowledge of SAP Finance module
• Experience in shared services/customer facing environment
• Understanding of standard operating procedures
• Knowledge of system, applications, operating tools, metrics and excel
• Good communication skills, plus good verbal & written presentation skills
• Flexibility to work within a high growth, rapidly changing environment
• Ability to self-motivate and initiate change
• Ability to work with colleagues at all levels

Accounts Receivable Responsibilities

• Primary point of contact for any invoice creation related queries
• Confirm with Retained Organization (RO) on completion of due billing milestone for invoice creation
• Coordinate with order processing team at the time of order fulfilment
• Create invoices as per instructions received from RO and process it further as per standard operating procedures
• Create accurate invoices based on sales orders, delivery confirmations, or service completion records in SAP
• Assist in generation of data for invoice, invoice creation, and invoice dispatch
• Coordinate with RO to understand any discrepancies on invoice creation details
• Create invoice creation tracker and document relevant details to support invoice monitoring activities
• Provides relevant inputs to collections and credit management teams to support them carry out their activities
• Investigate and resolve discrepancies or errors in invoices, including issuing credit/debit notes if needed
• Work closely with sales, logistics, and finance teams to ensure smooth invoice processing and issue resolution
• Respond to queries in a timely and accurate manner
• Create data trackers for supporting monitoring activities
• Prepares monthly reports
• Audit data requirement fulfillment by providing requested documents
• Assist team leader in a timely and appropriate manner with regards to purchase support activities
• Timeliness: Perform invoice creation tasks as per defined Turn Around Time
• Accuracy: Ensure 100% accuracy rate in day-to-day activities to ensure Service Level Agreement are met

Key Skills

• Sales order processing and Invoice Creation
• Accounts Receivable Ledger Management
• Financial Accounting and Reporting
• Advanced Excel and Spreadsheet Skills
• SAP ERP and Accounting Software Proficiency
• Team Player