Executive Assistant to Chief Executive Officer

3 weeks ago

Noida, India RechargeZap Full time

Job Title: Executive Assistant to the Director


Location: Noida Sector 122


Company: RechargeZap


Position Type: Full-time


Salary Range: ₹3.5 - ₹4.2 LPA


Job Summary:


The Executive Assistant (EA) to the Director will provide high-level administrative support to the Director, ensuring the efficient operation of their office. The EA will manage the Director’s calendar, coordinate travel arrangements, follow up with team members on various tasks, and assist in the regular activities and projects undertaken by the Director.


Responsibilities:


- Calendar Management:

- Schedule and manage appointments, meetings, and events for the Director.

- Prioritize and resolve scheduling conflicts.

- Ensure the Director is prepared for all engagements with necessary materials and information.


- Travel Arrangements:

- Coordinate and book travel, including flights, accommodations, and transportation.

- Prepare detailed itineraries and ensure all travel documents are in order.


- Team Follow-Up:

- Track and follow up on project deadlines and deliverables with team members.

- Prepare and distribute meeting agendas, minutes, and action items.

- Assist in coordinating team activities and events.


- Support to Director:

- Handle correspondence, including emails, phone calls, and written communication.

- Conduct research and prepare reports, presentations, and other documents as needed.

- Assist with the Director’s personal tasks as required to ensure their professional and personal schedule is efficiently managed.


Skills and Qualifications:


- Experience:

- Previous experience in a similar role is preferred, but fresher are welcome to apply.


- Skills:


- Excellent organizational and time-management skills.

- Strong written and verbal communication abilities.

- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

- Ability to handle confidential information with discretion.

- Strong problem-solving skills and attention to detail.


Benefits:


- Competitive salary package.

- Access to free professional courses for continuous learning and development.

- Opportunity to work closely with senior leadership.

- Dynamic and supportive work environment.

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