Executive Assistant

4 weeks ago


Mumbai, Maharashtra, India Skin Philosophy Training Full time

EXECUTIVE ASSISTANT Skin Philosophy Training - Mumbai

About Us: Skin Philosophy Training is the longest established leader in aesthetic therapy education, operating across UK, Ireland, and India since 2011. We provide internationally recognized, government-accredited qualifications in aesthetic therapies with a focus on advanced technology and personalized care.

Position Overview: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Business Owner in Mumbai. This role requires someone who can manage complex schedules, handle confidential information, and act as a key liaison between leadership and various stakeholders across our international operations.

Key Responsibilities:

Administrative Excellence:

  • Manage complex calendar scheduling across multiple time zones (UK, Ireland, India)
  • Coordinate travel arrangements and logistics for business trips
  • Handle confidential correspondence and communications
  • Prepare reports, presentations, and business documents
  • Manage filing systems and maintain organized records

Business Support:

  • Coordinate with training centers across 9 locations
  • Liaise with partner skin clinics and franchisees
  • Support course development and content creation projects
  • Assist with student inquiries and administrative matters
  • Coordinate with UK and Ireland teams

Event & Project Management:

  • Support exhibition planning and execution
  • Coordinate webinars and training sessions
  • Manage lead follow-up processes
  • Assist with marketing initiatives and content scheduling

Communication Hub:

  • Screen and prioritize phone calls and emails
  • Draft correspondence on behalf of leadership
  • Coordinate meetings with internal teams and external partners
  • Maintain professional relationships with key stakeholders

Requirements:

Essential:

  • Bachelor's degree or equivalent experience
  • 3-5 years of executive assistant experience
  • Excellent English communication skills (written and verbal)
  • Proficiency in MS Office Suite, Google Workspace
  • Strong organizational and time management skills
  • Ability to handle confidential information with discretion
  • Experience working in fast-paced, multi-location businesses

Preferred:

  • Experience in education, training, or healthcare/beauty industry
  • Knowledge of aesthetic therapy or medical training sector
  • Familiarity with CRM systems and online learning platforms
  • Previous experience supporting international business operations

Personal Attributes:

  • Proactive and anticipates needs
  • Detail-oriented with strong problem-solving skills
  • Flexible and adaptable to changing priorities
  • Professional demeanor and appearance
  • Ability to work independently with minimal supervision

What We Offer:

  • Competitive salary commensurate with experience
  • Opportunity to work with industry-leading aesthetic training company
  • Professional development in international business environment
  • Exposure to cutting-edge aesthetic technology and treatments
  • Collaborative work environment with growth opportunities

Location: Mumbai (Khar West area preferred) Employment Type: Full-time Reporting: Direct report to Business Owner

To Apply: Send your resume and cover letter to contact@skinphilosophy.in


  • Executive Assistant

    2 days ago


    Mumbai, Maharashtra, India Elevate Executive solutions Full time ₹ 3,50,000 - ₹ 7,00,000 per year

    The ideal candidate will provide assistance for high level executives. They should be well-organized and have the understanding how to work on google forms, google meet and scheduling google calendar meetings and responding to emails on the executive's behalf. This post isapplicableforcandidatesbased inMumbai suburbsand we are looking for freshers not...

  • Assistant Dispatch

    2 days ago


    Mumbai, Maharashtra, India THE EXECUTIVE Full time ₹ 87,000 - ₹ 1,80,000 per year

    We're Hiring – Assistant DispatchLocation: TalojaPosition: Assistant DispatchExperience: Minimum 2 yearsSalary: ₹15,000/monthKey Responsibilities:Assist in day-to-day dispatch operations.Coordinate with logistics team and transporters.Prepare and maintain dispatch records & documents.Ensure timely delivery and proper stock movement.Requirements:Minimum 2...


  • Navi Mumbai, Maharashtra, India Executive Ship Management (ESM) Full time ₹ 2,00,000 - ₹ 2,50,000 per year

    Job Title: Documentation AssistantDepartment: Training / AdministrationLocation: Govandi(E)Employment Type: Full-timeQualifications & RequirementsGraduate in any disciplineBasic knowledge of computers (MS Office Word, Excel, Outlook)Good command of English (written and spoken)Fresher or up to 1 year of relevant experienceGood organizational and communication...


  • Navi Mumbai, Maharashtra, India Alpine Executive Search Full time ₹ 4,00,000 - ₹ 12,00,000 per year

    Position: Sr. Executive HR OperationsLocation: Rabale, Navi MumbaiIndustry: PowerKey Responsibilities:Manage end-to-end HR operations including onboarding, attendance, payroll coordination, and employee records.Handling all HR activities at the factorySupport statutory compliance, employee engagement, and HR documentation.Coordinate with internal departments...

  • Executive Assistant

    1 week ago


    Mumbai, Maharashtra, India Binge Consulting Full time ₹ 6,00,000 - ₹ 12,00,000 per year

    Role DescriptionThis is a full-time on-site role for an Executive Assistant based in Mumbai. The Executive Assistant will be responsible for providing executive administrative assistance, managing expense reports, and delivering executive support. Day-to-day tasks include organizing meetings, handling communication, and assisting with various administrative...

  • Executive Assistant

    2 days ago


    Mumbai, Maharashtra, India Pulse Wave Full time ₹ 8,00,000 - ₹ 12,00,000 per year

    Role DescriptionThis is a full-time, on-site role based in Mumbai for an Executive Assistant. The Executive Assistant will be responsible for providing executive administrative assistance, managing expense reports, and offering executive support. Day-to-day tasks include effectively handling communication, scheduling meetings, and providing general...


  • Mumbai, Maharashtra, India Alpine Executive Search Mumbai Full time US$ 80,000 - US$ 1,20,000 per year

    Job Title: Assistant Manager DesignLocation: MumbaiIndustry: Luggage / Travel GoodsProduct design experience in the luggage industry, preferably in Hard LuggageRole Overview: We are seeking a creative and detail-oriented professional to join our design team as Assistant Manager Design. The role involves conceptualizing, developing, and refining innovative...

  • Executive Assistant

    4 days ago


    Mumbai, Maharashtra, India Ashnam Retail Pvt Ltd Full time ₹ 6,00,000 - ₹ 12,00,000 per year

    Company DescriptionAshnam Retail Pvt Ltd is India's leading producer of polyresin artifacts, founded by Manojkumar Sharma. Committed to quality and purpose, Ashnam provides a supportive environment for local artisans, enabling them to excel and enrich their lives. Each piece is crafted with passion and precision, reflecting a blend of innovation and...

  • Executive Assistant

    4 weeks ago


    Mumbai, Maharashtra, India Numoo HR Full time

    Hiring: Executive Assistant | Salary ₹17,000 – ₹35,000 | Location: JVPD, Mumbai We are seeking a highly organized and proactive Executive Assistant to support senior management in JVPD, Mumbai.The ideal candidate will handle day-to-day administrative tasks, manage communications, and ensure smooth office operations with efficiency and confidentiality....

  • Executive Assistant

    1 week ago


    Mumbai, Maharashtra, India Waaree Energies Full time ₹ 5,00,000 - ₹ 12,00,000 per year

    Position Title: Executive AssistantLocation: Goregaon, MumbaiPosition Summary:As an Executive Assistant, you will play a pivotal role in supporting the senior leadership team by providing high-level administrative assistance. Your primary responsibilities will include managing calendars, coordinating meetings, handling correspondence, and assisting with...