Senior Executive office operations

21 hours ago

Aurangabad, India IBS Software Full time

Jobholder Profile

The job holder will be an essential part of the team that serves as a liaison between the Chairman and people - IBS Software employees, industry bodies, media, government, and public), and is required to:

1. Have extraordinary drive, initiative, creativity, and commitment to deliver and be dependable and ready to go the extra mile to fulfill a job requirement

2. Be a result-oriented achiever, who is very good at planning, organizing, and managing the function thus fulfilling the purpose of the job

3. A university graduate, preferably, with a management degree. The job holder should additionally have 2-3 years of experience in administration

4. Apart from the above, the job holder will have all the required skills that any IBS management staff is expected to have such as leadership, communication, social and interpersonal skills.


Purpose of the Job

To provide administrative support to the Chairman’s Office by performing a wide variety of secretarial and administrative duties as required.


Job Accountabilities

1. Coordinate daily activities and operations of the Chairman’s office.

2. As the first point of contact, deal with emails and phone calls by responding, passing on messages, or highlighting them for the Chairman’s attention

3. Manage calendar and organize meetings and appointments

4. Book and arrange for travel, transport, and accommodation

5. Manage databases and filing systems

6. Collate and file expenses, process invoices

7. Procure stationery and IT equipment as required

8. Is expected to

· Know about the protocol for hosting guests

· Maintain a personable and professional demeanor with everybody

· Use sound judgment and knowledge of IBS Software and its policies and procedures to respond to questions, requests, or needs

· Maintain confidentiality of records as necessary

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