Senior Manager – Administration

18 hours ago

Tirupati, India Inspire Institute of Sport Full time

About the Job Opportunity:


The Senior Manager - Administration will be responsible for overseeing the administration and operational functions at Inspire Institute of Sport. The role will involve strategic management of day-to-day activities across various departments and ensuring smooth administrative processes.


Position: Senior Manager – Administration and Operations

Department: Administration and Operations

Reporting to: COO

Job Location: Vijayanagara, Karnataka

Work Type: Permanent

Nature of Work: Onsite


Roles and Responsibilities:


Operations Management:

  • Lead daily administration and operations, ensuring smooth, efficient functioning in alignment with the institute’s objectives.
  • Oversee logistics for competitions, events, and athlete travel, including scheduling, transportation, and accommodations.
  • Develop and implement administration and operational procedures to optimize processes across the institute.
  • Ensure the institute is adequately stocked and equipped at all times.


Budget and Resource Management:

  • Track expenses, monitor budgets, and propose cost-saving measures while maintaining quality service delivery.


Strategic Planning and Process Improvement:

  • Collaborate with senior leadership to align operations with the long-term vision of the institute.
  • Continuously assess existing processes and propose improvements to enhance efficiency and reduce redundancies.


Compliance and Risk Management:

  • Ensure all operational and administrative functions comply with laws, regulations, and industry standards.
  • Identify potential risks proactively and implement solutions to mitigate them.


Event Coordination and Stakeholder Management:

  • Collaborate with internal departments to ensure seamless communication and coordination for events and activities.


Travel Management:

  • Facilitate and oversee travel arrangements (bus, cab, flight, and hotel bookings) for athletes, staff, and guests.
  • Coordinate with the JSW Travel Desk and manage travel vendors, ensuring accuracy in MIS reports and invoices.
  • Maintain travel-related logs and implement a digital travel system for streamlined operations.


Health and Safety:

  • Implement and monitor safety protocols across the institute in conjunction with the Safety Team
  • Conduct safety audits and oversee emergency preparedness plans in conjunction with the Safety Team.


Facility and Asset Management:

  • Oversee maintenance and proper functioning of sports facilities and infrastructure.
  • Coordinate with facility management teams for repairs, upgrades, and preventive maintenance. Ensure compliance with safety regulations and high-performance standards.


Financial Management:

  • Collaborate with the Finance Team to ensure accurate documentation, compliance, and timely reporting.
  • Create and verify MIS reports to monitor operational and financial performance.
  • Propose cost-saving measures while maintaining operational excellence.


FRRO Compliance:

  • Manage compliance with FRRO processes for international athletes and staff.
  • Ensure timely documentation and act as the primary point of contact for FRRO-related matters.


Residential Life Management:

  • Oversee the management of hostels and staff accommodations, ensuring smooth operations.
  • Manage allocations, safety standards, and maintenance of living facilities.


Inventory Control:

  • Maintain inventory for the institute, manage stores operations, and conduct regular audits.
  • Ensure proper documentation and accountability for all inventory.


Required Qualifications:

Education: Bachelor’s/Master’s degree from a recognized university.


Experience:

  • Minimum 10 years in administrative roles, with at least 5 years in leadership positions.
  • Proven expertise in logistics, facility management, travel management, compliance, and strategic planning.
  • Experience in sports, education, or high-performance environments is advantageous.
  • Experience of working with Services, such as Indian Army, Indian Air Force, etc. would be preferred


Skills:

  • Strong leadership and team management abilities.
  • Excellent communication, negotiation, and problem-solving skills.
  • Proficiency in administrative, operational, and financial tools.
  • Familiarity with Indian regulatory frameworks, including FRRO processes.
  • Ability to work in a fast-paced, dynamic environment and manage multiple priorities.


To Apply: dilip.suthar@inspireinstituteofsport.com

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