Executive Administrator

2 weeks ago

Aligarh, India My Care International Full time

Executive Admin

BEFORE APPLYING, PLEASE RECORD A 2 MINUTE VIDEO INTRODUCING YOURSELF. MENTION WHY WE SHOULD SELECT YOU AS OUR NEXT EXECUTIVE ADMIN. AFTER RECORDING THE VIDEO, PLEASE SUBMIT THE VIDEO AT hr@mycareintl.com

Shift: 10 hours PST (Excluding Lunch break)

Salary: 30 - 35 K

Company Overview:

My Care International is a dynamic and innovative company dedicated to [brief description of company mission/goals]. We pride ourselves on our commitment to excellence and our ability to adapt to the ever-changing business landscape. As we continue to grow and expand, we are seeking a highly organized and proactive Executive Administrative Assistant to join our team and support our executive leadership.

Absolute Must:

Please don’t apply if you don’t meet our absolute must-haves mentioned below:

  1. Prior experience working in night shifts (PST).
  2. Must have past experience working remotely.
  3. Comfortable working a 10-hour shift.
  4. Ability to thrive in a rapid, dynamic working environment.

Position Overview:

The Executive Administrative Assistant will play a pivotal role in supporting our executive team by providing high-level administrative support and ensuring seamless coordination of activities. This position requires exceptional organizational skills, attention to detail, and the ability to handle a wide range of administrative tasks with efficiency and professionalism.

Key Responsibilities:

  • Calendar Management: Maintain and organize executive calendars, scheduling meetings, appointments, and travel arrangements efficiently.
  • Communication: Serve as the primary point of contact for internal and external communications, managing emails, phone calls, and correspondence on behalf of executives. Excellent command of the English language is mandatory.
  • Documentation and Correspondence: Prepare and edit correspondence, presentations, reports, and other documents as needed, ensuring accuracy and professionalism.
  • Meeting Coordination: Arrange and coordinate meetings, conferences, and special events, including preparing agendas, taking minutes, and following up on action items.
  • Travel Arrangements: Coordinate travel itineraries, including flights, accommodations, transportation, and other logistics, ensuring smooth and hassle-free travel experiences.
  • Information Management: Maintain organized filing systems, databases, and records, ensuring easy access to information and efficient retrieval of documents.
  • Expense Management: Manage and reconcile expense reports and invoices, tracking expenses and ensuring compliance with company policies.
  • Project Support: Provide administrative support for special projects and initiatives, assisting with research, data analysis, and coordination as needed.
  • Confidentiality: Handle sensitive and confidential information with discretion and professionalism, maintaining the highest level of confidentiality at all times.
  • Team Collaboration: Collaborate effectively with other administrative staff and team members to ensure efficient operations and support across the organization.
  • Attendance Management: Oversee and manage attendance tracking, ensuring accurate and timely records.
  • Contract Management: Handle the drafting, reviewing, and tracking of contracts, ensuring compliance with company policies.
  • HRMS Software Management: Manage HRMS (Human Resource Management System) software, ensuring accurate data entry and system updates.
  • Payroll: Assist in payroll processing, ensuring timely and accurate payment of salaries and related expenses.

Qualifications:

BEFORE APPLYING, PLEASE RECORD A 2 MINUTE VIDEO INTRODUCING YOURSELF. MENTION WHY WE SHOULD SELECT YOU AS OUR NEXT EXECUTIVE ADMIN. AFTER RECORDING THE VIDEO, PLEASE SUBMIT THE VIDEO AT hr@mycareintl.com

  • Proven experience as an executive administrative assistant or similar role, preferably in a fast-paced environment.
  • Exceptional organizational and time management skills, with the ability to prioritize tasks and multitask effectively.
  • Strong attention to detail and accuracy, with excellent proofreading and editing skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Excellent communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
  • Discretion and confidentiality in handling sensitive information and matters.
  • Ability to work independently with minimal supervision and take initiative to solve problems and anticipate needs.
  • Bachelor's degree or equivalent experience preferred.


Salary: 30-35 K

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