Document Controller

3 weeks ago

Mumbai, Maharashtra, India The BNK Group Full time

Role Statement :-

· To manage and organize the company's documents, ensuring they are accurate, accessible, and secure by overseeing creation, distribution, and storage, tracking revisions, and adhering to standards. 

· Key responsibilities include meticulous record-keeping, managing document control systems, providing information to departments, and maintaining confidentiality. 

· Essential skills for this role: Strong attention to detail, organizational prowess, communication ability, and proficiency with document management software

Managing overall schedules and coordinating tasks to ensure the system or project runs smoothly.

Job Responsibilities :-

·      Document Management: Manage the intake, storage, and retrieval of both physical and electronic documents, ensuring they are accurate and secure. 

·      Quality Control: Check documents for accuracy, consistency, and adherence to organizational standards and regulatory requirements. 

·      System Administration: Implement and maintain document control systems, including user access, version control, and document numbering. 

·      Distribution & Access: Distribute documents to relevant internal departments and external stakeholders, ensuring timely and secure access when needed. 

·      Archiving: Maintain secure archives for historical documents and manage their disposal when necessary. 

·      Compliance: Ensure all document-related activities comply with legal and organizational policies. 

·      Document Management: Manage the intake, storage, and retrieval of both physical and electronic documents, ensuring they are accurate and secure. 

·      Quality Control: Check documents for accuracy, consistency, and adherence to organizational standards and regulatory requirements. 

·      System Administration: Implement and maintain document control systems, including user access, version control, and document numbering. 

·      Distribution & Access: Distribute documents to relevant internal departments and external stakeholders, ensuring timely and secure access when needed. 

·      Archiving: Maintain secure archives for historical documents and manage their disposal when necessary. 

·      Logistics and Resource Management: Coordinate with suppliers and allocate resources effectively for projects or operations. 

·      Communication: Interact with clients, patients, vendors, and internal teams, providing updates and confirming adherence to project timelines via phone, email, or messaging platforms. 

·     Conflict Resolution: Identify and resolve scheduling conflicts, adjusting plans as necessary to maintain operational efficiency. 

·     Record Keeping and Data Entry: Record details of milestones and schedules, delays, etc. and perform data entry into relevant systems. 

·      Administrative Support: Perform general administrative duties such as filing, managing correspondence, and greeting visitors, depending on the work environment. 

Compliance: Ensure all document-related activities comply with legal and organizational policies. 

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