Purchasing Coordinator Grade
4 weeks ago
Company Profile
Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.
Position Summary
Purpose
Need to provide SCM support to the corporate SCM and other regional SCM group. And to ensure all appropriate supplies and equipment are inventoried, received and distributed in accordance with proper and prudent practices. Works under limited supervision. Should be able to work without supervision for regular work.
Duties & Responsibilities
Functions
ESSENTIAL
¿ Work with engineering and requestors to make sure demand for material and services is planned and properly define, using OII's ERP/Psoft system.
¿ Review, understand and maintain demand information to meet Operations and the requestor' expectation.
¿ Demand management and Manage Inventory Replenishment.
¿ Identify available suppliers for each requisitioned item.
¿ Contribute to potentially merge overstock information with the BUs buy messages.
¿ Enter and maintain Inter-unit orders to fulfill demand
¿ Work with purchasing rescores to submit enquiries, obtain and evaluate quotes, prepare recommendation and finalization the commercial terms & conditions, and Vendor registration
¿ Send RFQ (Request for Quotation) as per technical specs of required material.
¿ Liaison with suppliers and create/maintain effective working relationships.
¿ Prepare Purchase orders in cooperation with other purchasing and sourcing resources as required.
¿ Receive incoming items and ensure that receipts are maintained in the ERP system.
¿ Maintain relevant purchase records & documents.
¿ Monitoring and controlling inventory integrity.
¿ Label and mark product/materials with identifying information and ensure that inventory cycle counts are properly managed, if inventory module is implemented. Maintain manual systems if required.
¿ Work with engineering to set up part numbers.
¿ Tracking, and reporting non-conforming product. Notify Global Inventory Planning Group in case of any discrepancies
¿ Move stock / items to appropriate locations and ensure that they are properly stored.
¿ Development of reliable and alternate sources of supply.
¿ Ensure high performance of supplier On Time Delivery (OTD) by sending OTD scorecard to all suppliers on monthly as well yearly basis.
¿ Handle Offshore Inventory Change Request for all regions.
¿ Follow the certain parameters and criteria as per standardized list and align with right the process.
¿ Review change requests within 24 hrs.
NON-ESSENTIAL
¿ Understand and comply with SCM processes.
¿ Prepare & update SCM process documents.
¿ Share regular updates about work.
¿ Ascertain assigned work is delivered with required quality, within schedule.
¿ Demonstrates high level of initiative to accomplish individual objectives assigned as well as team goals.
¿ Provide guidance on areas of expertise to other team members.
Attend all team meetings and complete action item on time.
Safety
Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to ensure a safe working environment.
Other
Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems.
Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company.
Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.
Supervisory Responsibilities
¿ This position has NO direct supervisory responsibilities.
Qualifications
Qualifications
REQUIRED
¿ Req Minimum Qualification: Bachelors in Science / Commerce / PGDCA/ BCA.
¿ Minimum 4 years of practical experience as SCM related task and min 4 years of experience as inventory/purchasing coordinator.
DESIRED
¿ Intermediate to Expert level knowledge of the Microsoft Office package, especially of Excel, word and Visio.
¿ Knowledge on MS Excel including formulas, special functions viz. Pivot table, pivot chart, vlookup, hlookup etc.
¿ Knowledge of ERP System or Inventory Software.
Knowledge, Skills, Abilities, and Other Characteristics
- Self driven, positive attitude.
- Strong communication skills.
- Ability to work in a cross functional team.
- Strong organizing & planning skills.
- Disciplined documentation and record keeping skills.
- Flexibility and adaptability under adverse conditions.
- Ability to show initiative, good judgment, and resourcefulness.
Closing Statement
Working Conditions
This position is considered OFFICE WORK which is characterized as follows.
¿ Almost exclusively indoors during the day and occasionally at night.
¿ Occasional exposure to airborne dust in the work place.
¿ Work surface is stable (flat).
Physical Activity/Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position is considered LIGHT work.
OCCASIONAL
FREQUENT
CONSTANT
¿ Lift up to 20 pounds
¿ Climbing, stooping, kneeling, squatting, and reaching
¿ Lift up to 10 pounds
¿ Standing
¿ Repetitive movements of arms and hands
¿ Sit with back supported
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