Executive Assistant To President

3 weeks ago

Mumbai, Maharashtra, India iimjobs Full time

Role summary:
a) The position is an induction to the Organization at a role that is highly demanding, and the candidate gets an opportunity to work with the President and Leadership Team.

b) This role has the advantage of having a bird's-eye-view of the whole organization and functions in all respects and a rapid understanding of the business

c) You will work as a catalyst to ensure the company delivers to the best of its capabilities

The following shall be the key responsibilities :

  • Act as a liaison between the President and stakeholders in the organization by participating, developing and tracking the preparation of short term & long-term plans.
  • Develop and deliver the business plans through carrying out research, formulate market analysis and deliver accurate business reports
  • Work closely with the President by supporting him in his work with the organizational leadership team. Tracking, Analyzing & Monitoring overall performance of the organization including key KPIs.
  • End to end project management that includes planning, implementing, executing and monitoring of strategic projects in the current projects and in the new projects.
  • Define the scope of projects in collaboration with the President, create a detailed project plan, execute & monitor the projects.
  • Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required. keep the President posted and conduct the require follow up.
  • Manage project scope and change control, escalate issues where necessary and provide the project status report.
  • Provide inputs for strategy, with short and long term goals in mind.
  • This person shall possess immaculate following up skills.
  • He/ She shall be the custodian of the Strategy Execution.

Major responsibilities of the role are as follows:
1) Provide strategic support and data analysis in key functions to the President's Office.


2) Ensure timely, data-backed quantitative and qualitative analysis along with recommendations for the President to support him in decision making (for business cases, balanced scorecards, budgets etc.)



3) Reviewing business/department performance on a periodic basis and presenting recommendations to the President, & Implementation of President's directives across various businesses/departments.

4) Provide updates and inputs to the President on macro and industry level trends.

5) Acts as a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management.

6)Represent the President, wherever necessary, in the most professional way.

7) Acquire a comprehensive understanding of the business, corporate & organization strategy. Gain in-depth knowledge of the business and the organizational structure across.

8) Represent the President in key meetings ensuring clarity and closure in communications. Keep him informed about the progress of initiatives, events, and organizational changes.

9) Identify opportunities to enhance efficiency in our dynamic, rapidly expanding environment.

Update and refine existing structures, systems, processes, and policies to boost the organization's productivity and effectiveness, ensuring we are well-suited for scaling up.

10) Organize data and prepare reports, presentations, dashboards for connecting marketing, finance & tech metrics to enable effective decision making.

11) Establish connections with senior executive and product teams, understanding their roles and objectives.

12) Lead key strategic initiatives and oversee and collaborate with leadership on other parallel initiatives.

13) Engage in significant cost decisions and decision-making processes.

Required competencies:
1) Not staying restricted to what has been assigned only but always looking to add value for process improvement and standardization, through data and numbers

2) Very strong interpersonal skills and the ability to build relationships with stakeholders, especially with senior leadership.

3) Expert-level skills in written and verbal communication.

4) Demonstrated proactive approaches to problem-solving with strong decision-making capability.

5) Emotional maturity.

6) Highly resourceful team player, with the ability to also be extremely effective while working on independent assignments.

7) Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.

8) Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.

9) Outward looking, who actively seeks opportunities and proposes solutions.

10) Strong organizational skills that reflect the ability to perform and prioritize multiple tasks, seamlessly with excellent attention to detail.

11) High Project Management ability and ability to close tasks showing tangible results.

12) Willingness to travel.

Qualifications:
1) Working knowledge of Data Analytics tools like Power BI, Tableau or similar analytics tools will be preferred.

2) MBA with an experience of 3-7-year . Work/ Executive MBA's are also welcome.

3) Certifications like Project Management, Six-Sigma, and courses on Financial Modelling, etc. will be an added advantage.

4) Professional experience and functional knowledge on Operations and/or financial analysis will be an added advantage.

Few noteworthy points -

1) The role description may sound LESS demanding in parts and MORE dynamic in other parts. In reality - it's both, which is unique and challenging.

If you get through our first round of interviews, you will learn more about it We hope you apply and that we get a chance to interview you.

2) New projects, deadlines, challenges and the high standards of work expected don't intimidate you.

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