Order Management Administrator

3 weeks ago

Bengaluru, Karnataka, India NTT Full time

NTT is a leading global IT solutions and services organisation that brings together people, data and things to create a better and more sustainable future.

In today's 'iNTTerconnected' world, connections matter more now than ever. By bringing together talented people, world-class technology partners and emerging innovators, we help our clients solve some of the world's most significant technological, business and societal challenges.

With people at the heart of our success, NTT is committed to attracting and growing the best talent and providing an environment where everyone feels they can belong and their contribution matters.

Your career here is about believing in yourself, and taking on great opportunities and new challenges.It's about growing your skills and expertise in your current role and preparing yourself for the future. That's why we encourage you to take every opportunity to grow your career within our great global team.

Are you ready to take the next step in your career?

The role of Order Management Administrator is responsible for managing customer orders, and coordinating with various cross functional teams to ensure smooth order fulfilment. This role may be required to process invoices to ensure accurate billing. This role requires attention to detail, strong organisational skills, and effective communication.

What you'll be doing

Key Roles and Responsibilities:

  • Reviews and processes orders, ensuring compliance with guidelines and rules set in place
  • Tracks and reports status of all orders to sales teams, updating in a timely manner
  • Receives and reviews customer orders to ensure accuracy and completeness
  • Enters orders into the system and track their progress throughout the fulfilment process
  • May be required to generate invoices based on approved orders, ensuring accuracy of pricing, discounts, and terms
  • May be required to verify billing information and addresses discrepancies if needed
  • Ensures that customer orders (and if required invoices) align with contractual terms and pricing agreements
  • Collaborates with cross functional teams to address any order discrepancies
  • Communicates with customers or relevant internal stakeholders regarding order status
  • Addresses customer and/or internal stakeholder inquiries and resolve concerns in a timely manner
  • Maintains accurate records of customer orders
  • May work with internal stakeholders to update customer profiles and relevant information in the system
  • Enters order details accurately into the system and update relevant databases
  • Ensures all necessary information is captured for accurate reporting
  • Conducts quality checks on orders to prevent errors and discrepancies
  • Ensures all documents and data are complete and accurate
  • Distributes monthly booking reports and status of orders, including a report of all found order issues in order to inform relevant stakeholders May assist Order Management Manager with additional reports and assignments as needed.


Knowledge, Skills and Attributes:

  • Applies acquired job skills and knowledge of company policies and procedures to complete assigned tasks
  • Works on assignments that are semi-routine in nature and selects best options from predetermined procedures
  • May occasionally deviate from accepted practice after consulting senior team members or supervisors
  • Attention to detail and accuracy in processing orders
  • Familiarity with order management software or systems
  • Strong communication skills for interacting with customers and cross-functional teams
  • Problem-solving abilities to address order discrepancies
  • Organisational skills to manage multiple orders and tasks simultaneously
  • Proficiency in Microsoft Office applications, especially Excel
  • Customer-focused mindset with a commitment to providing excellent service
  • Adaptability to changing priorities and a fast-paced environment
  • Possess a proactive and systematic approach to work


Academic Qualifications and Certifications:

  • High school diploma or equivalent years of experience required


Required Experience:

  • Some demonstrated experience in order fulfilment administration or related roles
  • Some demonstrated experience gained within a global IT services organisation is advantageous
  • May require basic billing experience as part of an order fulfilment administration or related role

Skills Summary

Billing Administration, Data Entry, Interpersonal Communication, Order Processing, Recordkeeping, Sales Orders

Workplace type:

Hybrid Working

Join our growing global team and accelerate your career with us. Apply today.

A career at NTT means:

  • Being part of a global pioneer – where you gain exposure to our Fortune 500 clients and world-leading global technology partners and work with a network of over 40,000 smart and diverse colleagues across 57 countries, delivering services in over 200 countries.
  • Being at the forefront of cutting-edge technology – backed with a 150-year heritage of using technology for good. With 40% of the world's internet traffic running on our network and where Emoji were first invented, you can be proud of the group's many new 'firsts'.
  • Making a difference – by doing meaningful work that helps to shape the future for our clients, and across industries and communities around the world.
  • Being your best self – in a progressive 'Connected Working' environment that promotes flexibility, connection and wellbeing. Where diversity and different perspectives are embraced to ensure equal opportunities for all.
  • Having ongoing opportunities to own and develop your career – with a personal and professional development plan and access to the broadest learning offerings in the industry.

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