Accounts Payable Specialist Payment Processing

1 month ago

Hyderabad, Telangana, India Inspire Brands Hyderabad Support Center Full time

About Inspire Brands:

Inspire Brands is disrupting the restaurant industry through digital transformation and operational efficiencies. The companys technology hub, Inspire Brands Hyderabad Support Center, India, will lead technology innovation and product development for the organization and its portfolio of distinct brands. The Inspire Brands Hyderabad Support Center will focus on developing new capabilities in data science, data analytics, eCommerce, automation, cloud computing, and information security to accelerate the companys business strategy. Inspire Brands Hyderabad Support Center will also host an innovation lab and collaborate with start-ups to develop solutions for productivity optimization, workforce management, loyalty management, payments systems, and more.

To contribute to the achievement of company and department goals through the compilation and review of the financial statements. Compliance with all accounting policies and procedures and Sarbanes Oxley requirements is expected.

PURPOSE OF THE POSITION: To lead and support the administration of various Accounts Payable functions, including but not limited to: Payment Processing, Unclaimed Property Escheatment, Check Inquiries and Voids, Oracle ERP Testing as it pertains to the payment processing roles, maintaining a consistent and accurate Payment Schedule, and Documenting and Communicating Process/Control Updates like Desk Level Procedures and Holiday Payment Schedules.

KEY RESPONSIBILITIES:

  • Coordinates and administers the daily payment processing in accordance with our established payment schedule.
  • Performs payment reviews to ensure that check payments do not exceed our threshold, reviews for duplicate payments, and ensures that payments are processed using the proper bank accounts and Business units.
  • Generates remittance files and assists with providing payment info per internal and external customer requests
  • Works with Supervisor and Manager to identify target vendors for P-Card Program based on identifying vendors with frequent check payments
  • Acts as our liaison with ADP for our Corporate, Construction, and Lease check printing and ensures that our payment file transmissions are received and troubleshoots if/when issues arise
  • Coordinates with our Supplier Maintenance team for check requests and special handling requests to ensure check payments are delivered properly
  • Coordinates with the Inspire Treasury team in accordance with our payment schedule for payment approval
  • Creates and maintains a daily payment log, coordinates with the accounting teams and maintains a monthly void log, sends out cash requirements for designated payment groups, and following completion of payment batches will send out payment registers
  • Act as primary point of contact for unclaimed property escheatment for aged AP and Payroll outstanding checks
  • Responsible for maintaining UPCR Software Database to ensure individual property claims are classified appropriately and balance to the General Ledger; import and update records each month from T-recs into UPCR; Perform Oracle Balance Sheet Account Reconciliation
  • Escheatable Reporting send and receive due diligence letters for property holders prior to submitting payment to various states; Adhere to state-by-state deadlines by maintaining an accurate calendar within UPCS
  • Serve as backup for AP Supervisor and Manager; Learn, provide support, and be completely functional for various AP functions, including Payment Processing, Positive Pay Files, Void/Check Inquiries, and ensures that daily payment processing functions are completed in accordance with our guidelines
  • Ensures that specified payment groups have documented invoice approval and will provide that for all payments that exceed our designated threshold prior to processing the payment
  • Undergraduate degree in Accounting/Finance preferred

EDUCATION QUALIFICATIONS:

EXPERIENCE QUALIFICATION:

  • 4+ Years of progressive AP Experience in a high-volume environment with exposure to Full Cycle AP processes vendor setup, invoice and payment processing
  • Oracle Cloud ERP, Wells Fargo Portal, Bank of America Portal, (or equivalent) and high-volume payment processing experience highly preferred

REQUIRED KNOWLEDGE, SKILLS or ABILITIES:

  • Ability to work in various banking software to research payment status.
  • Demonstrates an ability to communicate effectively with people inside and outside the organization, including operations, support center, and vendors.
  • Has demonstrated positive leadership skills and a commitment to company objectives.
  • Proficient in Excel, Word, and Database applications in a windows environment
  • Ability to interpret and analyze data and make recommendations based on findings
  • Plans and completes work effectively and efficiently, meets assigned deadlines, and makes sound decisions
  • Ability to multi-task and shift priorities
  • Requires excellent interpersonal, verbal, & written communication and organizational skills
  • Must be detail oriented

PREFERRED KNOWLEDGE, SKILLS, OR ABILITIES:

  • Ability to work in Oracle Cloud ERP

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