Business Operations Associate

6 days ago

Jaipur Rajasthan India, Rajasthan NxtWave Full time

Job Description:As a Business Operations Associate, In this role, you will play a key part in supporting field operations, ensuring smooth execution of student demos, managing logistics, auditing petty cash, and coordinating between field teams and central teams. You’ll take full ownership of operational tasks, working closely with both the field and central operations teams to ensure that materials, travel, and data processes are managed efficiently, enabling the field business team to focus entirely on outreach and performance. This is a dynamic, on-ground role requiring strong follow-up, coordination, and a solution-oriented mindset.You're ideal for this role if you can:Support the on-field team in day-to-day operations.Coordinate between field and central teams to ensure seamless execution of outreach activities.Ensure SOPs and operational processes are consistently followed.Communicate clearly and professionally with all stakeholders.What are we looking for?High ownership mindset with the ability to multitask efficiently.Willingness to travel and adapt to flexible work hours, including evenings and weekends, as per field requirements.Comfort with Google Sheets, and basic reporting tools.Strong coordination skills and proactive communication.Key ResponsibilitiesStudent Demo & Outreach SupportAccompany the field team to 12th-grade schools/colleges to assist in student demos and outreach activities.Coordinate demo logistics, including carrying materials to schools/Colleges, managing student movement, and distributing and collecting forms and brochures.Maintain accurate counts of collected forms, digitize as per protocol, and dispatch physical forms to the central office.Inventory & Equipment ManagementEnsure all demo equipment (e.g., projectors, collar mics) is in working condition and maintain a log of assigned users.Maintain inventory of brochures, application forms, and marketing materials.Monitor usage and proactively raise requests for restocking.Coordinate with the central team for receiving and distributing materials sent via bus or courier.Procurement & Vendor ManagementIdentify and finalize local vendors; assist in collecting quotations and product samples.Support procurement of marketing materials and maintain proper purchase records.Raise payment requests with documentation and coordinate with vendors for bill submission.Track vendor payments and maintain an updated status log.Logistics, Finance & ComplianceAssist in booking travel (bus/train) and accommodation for field staff.Track petty cash issued to team members, verify bill submissions, and flag discrepancies.Ensure timely uploads of bills and maintain clear records.Share weekly cash utilization reports with finance and operations stakeholders.Follow up on reimbursements and pending finance tasks. Internal Coordination & Event SupportAssist in organizing education fairs, career sessions, and outreach events by managing materials, branding, and logistics.Coordinate between field teams and internal departments like Finance, Design, and Procurement.Monitor task checklists, follow up on non-sales tasks.Work Location & Working Days:Majorly involves field visits to 12th/Intermediate schools/colleges. Relevant expenses incurred during field visits (such as fuel, food, and accommodation) will be reimbursed by the company as per policy.6-Day WeekRotational Week off (Sunday won’t be a week off)Involves extensive traveling (candidates must have their own 2 Wheeler).Should have an own laptopCompensation: As per market standards

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