Finance & Accounting Specialist(AP&AR US Process, MS Dynamics ERP)

Job Summary

We are seeking a detail-oriented and experienced Accounting Specialist. The ideal candidate will be responsible for managing day-to-day accounting tasks, including accounts payable (AP) and accounts receivable (AR), while ensuring accuracy and efficiency. This role requires working with the Odoo system with an understanding that the client is in the process of transitioning to Microsoft Dynamics.

Position Details

• Type: Full-time, permanent
• Location: Remote
• Start Date: Immediate availability preferred

Shift Timings (IST) : 7:00PM–4:00AM | 8:00PM–5:00AM | 9:00PM 6:00 AM (anyone Shift assignment will be based on project requirements)

Responsibilities --

Accounts Payable(AP)

Vendor Management:

• Perform Statement of Account (SOA)and vendor reconciliation to ensure accuracy and resolve discrepancies.
• Process and verify vendor payment lists (VPL) for compilation and online bank payments.
• Handle general and audit queries from vendors and internal stakeholders

Invoice and Expense Processing:

• Execute invoice and expense verification and posting.
• Book Goods Receipts (GR)and reconcile them with incoming invoices.
• Manage intercompany(IC) clearing and reconciliation.
• Prepare and post Accounts Payable (AP) accruals.

Bank and Credit Card Reconciliation:

• Perform daily bank and credit card reconciliation.
• Manage credit card entries and reconciliation.
• Handle bank confirmations and bank statement consolidation and downloads.

Additional Responsibilities:

• Conduct employee reconciliation for expense reports.
• Post and reconcile various financial entries.

Accounts Receivable (AR)

• Invoice Submission
• General Queries
• KYC Maintenance
• Audit Queries
• AP Accruals
• Quarterly Bonus Entitlement
• Bonus Accrual & Reversal
• Agent Commission Accrual & Reversal
• Agent Commission Payments
• Contract Liability Accrual
• WHT Accrual & Reversal
• Receipt Postings
• Customers Payments
• Application & Follow-up
• Collections Forecast
• 3rd Party Payment Confirmation
• Bonus Pay out Calculation

Reports Daily

Reporting & Follow-ups:

• Conduct daily follow-ups with customers on billed receivables and with stakeholders on unbilled receivables.
• Manage and resolve daily disputes related to billing, collections, or unbilled accounts.
• Perform a daily review of contracts to ensure billing terms are consistent with actual practices.

Monthly Reporting &Reconciliation:

• Create the monthly AP Aging Report, Over due Balances Report ,and Debit Balance Review.
• Prepare reports for monthly General Accruals and Pending Approval PO Accruals.
• Review and report on monthly advances and closing balances.
• Perform and prepare the monthly Bank Reconciliation Report and individual Bank Balance Sheet notes.
• Download and manage monthly bank statements for record-keeping.
• Analyse and report on monthly revenue broken down by technology and by salesperson

Requirements--

• Proven experience in an accounting or book keeping role, with a strong focus on AP and AR.
• Experience with Microsoft Dynamics is a Mandatory.
• Strong reconciliation and reporting skills.
• Excellent attention to detail and a high level of accuracy.
• Strong communication and problem-solving abilities.
• Ability to work effectively in a fast-paced environment.
• Fluency in English is essential

Technical Specifications--

• Laptop Specifications: Screen Size: 14 Inches
• Screen Resolution: FHD (1920×1080)
• Processor: Intel i5 or higher
• RAM:Minimum8GB(Must)
• Type: Windows Laptop

Internet Speed: 100MBPS or higher

About ARDEM

ARDEM is a leading Business Process Outsourcing (BPO) and Business Process Automation service provider. For over two decades, we have delivered high-quality outsourcing solutions to clients across the USA and Canada. We are growing rapidly, constantly innovating, and striving for excellence to be the best BPO and automation partner for our customers.