Cost Control Specialist

1 day ago

Navi Mumbai Maharashtra India, Maharashtra DP World Full time

POSITION SUMMARY

Responsible for managing the Authorization for Expenditures (AFE) process and supporting ad-hoc reporting. The role encompasses the review and processing of intercompany and third-party invoices, along with internal coordination across the Global Logistics pillar and Head Office.

The ideal candidate will have hands-on experience with ERP systems (Oracle Fusion and SAP), possess a strong understanding of Accounts Payable processes, and demonstrate a high level of efficiency, accuracy, and compliance when working across multiple systems and global teams.


KEY RESPONSIBILITIES


1. AFE (Authorisation for Expenditure) Management

  • Prepare, track, and maintain AFEs for logistics-related expenses and capital projects.
  • Ensure alignment with budgets and secure appropriate approvals via Oracle Fusion.
  • Monitor AFE usage and support reporting requirements.


2. Invoice Processing & Coordination

  • Receive, validate, and process vendor invoices related to freight, warehousing, customs, and transportation services.
  • Match invoices to purchase orders, delivery confirmations, and AFEs using Oracle Fusion.
  • Coordinate with the Vendor/Supplier Support Team to resolve invoice discrepancies and ensure timely processing.
  • Collaborate with the Procurement Department for PO verification, pricing consistency, and contract reference checks.


3. Non-Payroll Expense Oversight

  • Review and monitor non-payroll logistics expenses (e.g., fuel, tools, rentals, vehicle maintenance).
  • Ensure expenses are correctly classified and routed for approvals.
  • Support reconciliation and audit documentation for all logistics expenditures.


4. Workflow & Approval Management

  • Oversee routing of expense submissions and invoices through Oracle Fusion’s approval hierarchy.
  • Follow up with relevant internal stakeholders to avoid processing delays.
  • Assist in maintaining workflow efficiency and adherence to policy.


5. Reporting & Compliance

  • Generate regular reports on logistics spend, AFE utilisation, and outstanding invoices.
  • Maintain compliance with internal control requirements and prepare for audits.
  • Recommend improvements to reduce cost leakages and improve financial visibility within logistics operations.

6.Cost Control, Budgeting & Variance Analysis

  • Monitor and control logistics-related costs to ensure alignment with approved budgets.
  • Collaborate with Finance and Operations teams to prepare and manage logistics budgets.
  • Conduct variance analysis to identify deviations from budgeted figures and investigate root causes.
  • Provide actionable insights and recommendations to improve cost efficiency and reduce financial risks.
  • Support month-end and year-end financial closing activities by providing accurate cost data and reconciliations.
  • Implement cost control measures and contribute to continuous improvement initiatives in financial performance.



QUALIFICATIONS

  • Qualified CA / Inter CA / CMA.
  • 3-7 years of relevant experience, preferably in a logistics, transport, or supply chain environment.
  • Hands-on experience with AFE processes, vendor invoice workflows, and non-payroll expense controls.
  • Strong proficiency in Oracle Fusion ERP, especially Payables, Expenses, Procurement, and Approvals modules.
  • Excellent coordination skills with HO Finance team, vendors, procurement, and internal departments.
  • Solid knowledge of expense tracking, cost centers, and invoice processing.


PREFERRED SKILLS

  • Familiarity with procurement workflows and contract alignment.
  • Strong Microsoft Excel skills and Power BI

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