Executive Assistant

3 weeks ago

Mumbai Maharashtra India, Maharashtra Synapse Search Partners Full time

Position Overview:


We are seeking a sharp, organised, and high-integrity Executive Assistant to support our Founders and Senior Leadership Team. This role goes beyond calendar management and requires someone who thrives in a fast-paced environment, handles confidential matters with discretion, and proactively solves problems. The ideal candidate brings strong communication skills, attention to detail, and a high level of accountability to enable the leadership team to operate at peak efficiency.


Key Responsibilities:

Executive Support:

  • Manage complex calendars, schedule internal and external meetings, and prioritize competing demands seamlessly.
  • Organize and coordinate travel arrangements including flights, accommodations, visas, and itineraries.
  • Act as the gatekeeper for incoming communication – screen calls, emails, and requests, and respond on behalf of leadership when appropriate.
  • Draft, proofread, and format emails, presentations, and documents with a high degree of polish.


Meeting & Communication Management:

  • Coordinate board meetings, investor calls, reviews, and other high-priority events.
  • Record meeting minutes and ensure timely follow-ups and execution of action points.
  • Serve as the liaison between the leadership team and internal/external stakeholders.


Operational & Administrative Efficiency:

  • Assist in managing key projects, ensuring deadlines and deliverables are met across teams.
  • Handle confidential information with discretion and maintain strict confidentiality standards.
  • Support in personal administration for the founder(s), including scheduling, event planning, and vendor coordination when required.


Process & Project Support:

  • Create reports, dashboards, and summaries to support decision-making.
  • Liaise with finance, HR, legal, and other departments to coordinate deliverables and approvals.
  • Track and manage task progress across cross-functional initiatives involving the leadership team.


Qualifications:

  • Bachelor’s degree in any discipline. Master’s degree is a plus but not mandatory.
  • 2–8 years of experience as an Executive Assistant, Chief of Staff Assistant, or similar role supporting senior management or founders.
  • Exceptional organisational and multitasking abilities with strong attention to detail.
  • Excellent written and verbal communication skills in English.
  • High emotional intelligence, discretion, and ability to handle confidential matters.
  • Proficient in MS Office Suite (Word, Excel, PowerPoint) and digital collaboration tools (e.g., Google Workspace, Slack, Notion, Zoom).
  • Energetic, solution-oriented, and able to work independently with minimal supervision.

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