Executive Assistant to CBO

4 weeks ago

Pune, Maharashtra, India Smartworks Full time

Designation: Executive Assistant to CBO

Department: Admin

Key Roles & Responsibilities:

  • Act as the point of contact among executives, employees, clients and other external partners
  • Manage information flow in a timely and accurate manner
  • Manage executives' calendars and set up meetings
  • Make travel and accommodation arrangements
  • Help to manage daily expenses and prepare weekly, monthly or quarterly reports
  • Oversee the performance of other clerical/admin staff
  • Compliment work of office manager by supporting them when needed
  • Format information for internal and external communication – memos, emails, presentations, reports where appropriate
  • Take minutes during meetings
  • Screen and direct phone calls and distribute correspondence
  • Organize and maintain the office filing system

Skills & Qualification Required:

  • Work experience as an Executive Assistant, Personal Assistant or similar role
  • Excellent MS Office knowledge (Outlook, Excel, Word, PowerPoint, etc.)
  • Should be extremely familiar with using social media tools like LinkedIn, Facebook, Instagram
  • Outstanding organizational and time management skills
  • Familiarity with office gadgets and applications (e.g. e-calendars)
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • 2-5 years' experience working as Personal Assistant to Senior Leadership Team
  • PA diploma or certification is a plus
  • Bachelor's degree or equivalent experience
  • Certifications on Microsoft Office suite

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