Assistant Facilities Administrator

4 hours ago

New Delhi Delhi India, Delhi Tonbo Imaging Full time

Role Overview

Tonbo Imaging is looking for a proactive and organized Admin Assistant to manage front office operations and provide day-to-day administrative support at our Gurgaon office. The role involves coordinating office activities, supporting employees and visitors, and ensuring smooth functioning of administrative processes.

Key Responsibilities

  1. Front Office Management
  • Manage reception/front desk, greet visitors, and handle incoming calls.
  • Handle incoming/outgoing correspondence (emails, letters, messages) professionally.
  1. Office Administration & Supplies
  • Maintain stock of office supplies, stationery, and pantry items.
  • Coordinate with vendors for procurement and timely replenishment.
  • Ensure proper upkeep of office equipment and coordinate basic maintenance.
  1. Travel & Logistics Support
  • Assist in booking travel, accommodation, and local transport for employees and visitors.
  • Coordinate schedules, itineraries, and related documentation as needed.
  1. Courier & Document Handling
  • Manage courier services and postal dispatches.
  • Track incoming and outgoing documents and ensure timely distribution.
  1. Vendor & Facility Coordination
  • Liaise with housekeeping, security, facility management, and other service providers.
  • Escalate issues related to office premises, infrastructure, and services to Admin/HR.
  1. Documentation & Filing
  • Maintain organized filing systems (physical and digital) for admin documents.
  • Support preparation of basic reports, letters, and documentation as required.
  1. Meetings & Events Support
  • Coordinate meeting room bookings, set-up, and basic hospitality.
  • Assist in organizing internal meetings, small events, and team gatherings.
  1. Office Upkeep
  • Ensure cleanliness and basic maintenance of the office premises.
  • Monitor common areas and coordinate corrective actions where required.
  1. Attendance & HR Admin Support
  • Maintain employee attendance records in coordination with HR.
  • Support basic HR/admin activities such as joining formalities assistance, ID cards, etc.
  1. General Administrative Support
  • Perform any additional admin/office support duties assigned by management.

Skills & Competencies

  • Communication:
  • Good verbal and written communication skills in English and Hindi.
  • Organization & Multitasking:
  • Strong organizational skills with the ability to prioritize and handle multiple tasks.
  • Confidentiality:
  • Ability to manage sensitive and confidential information with discretion.
  • Interpersonal Skills:
  • Professional, polite, and approachable behavior with staff and visitors.

Computer Skills

  • Proficiency in MS Office – Word, Excel, PowerPoint, Outlook.
  • Comfortable with email, basic spreadsheets, and maintaining digital records.


Location: Gurgaon (Delhi-NCR) – Tonbo Imaging Office

Department: Administration

Experience: 2–5 years

Education: BA / B.Com (or equivalent)

  • Assistant Facility Manager

    1 week ago

    Delhi, Delhi, India acelot academy Full time ₹ 2,40,000 - ₹ 4,80,000 per year

    Key ResponsibilitiesStaffing & TrainingRecruit, onboard, and train facility technicians (HVAC, electrical, plumbing, welding, ELV) and housekeeping staff for various customer sites.Implement skill development and safety training (HSE, toolbox talks, risk assessments) to ensure a zero-harm environment.Operations ManagementPlan, organize, and manage day-to-day...

  • Assistant Facilities Manager

    1 day ago

    Delhi, Delhi, India JLL Full time ₹ 8,00,000 - ₹ 12,00,000 per year

    JLL empowers you to shape a brighter way.  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where...

  • Assistant Administration Manager

    1 week ago

    Delhi, Delhi, India Balaji Placement Full time ₹ 4,00,000 - ₹ 6,00,000 per year

    AM Administration for our client Location - Kapashera, Near Mahipal pur, New Delhi*General Administration*Facility management*Housekeeping *Travel Management*Vendor Management*Contract Management*AMCs & maintenance ONLY MALE CANDIDATES

  • Administrative Assistant

    1 week ago

    Delhi, Delhi, India Better Life Happier People Full time ₹ 3,00,000 - ₹ 4,50,000 per year

    Company DescriptionBetter Life Happier People, a not-for-profit company, aims to create the World's Largest Organized Buyers' Club. Our mission is to empower buyers through the unity and collective bargaining power of the club. By joining forces, our members can access exclusive deals and achieve better purchasing outcomes.Role DescriptionThis is a full-time...

  • System Engineer – Critical Facility Operations

    1 week ago

    Delhi, Delhi, India NetZero Switch, Powered by SENSEnuts IoT Platform (EIGEN Technologies) Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Role OverviewJoin the ICCC team supporting smart building and critical facility operations. You'llassist in maintaining IT infrastructure, monitoring systems, and ensuring smooth day-to-day operations. This is a hands-on role with exposure to virtualization, systemadministration, and facility-grade technologies.Key Responsibilities• Assist in managing...

  • Administrative Assistant

    2 weeks ago

    Delhi, Delhi, India Legalmage Full time ₹ 3,00,000 - ₹ 4,50,000 per year

    Company DescriptionLegalmage is your ultimate destination for all your legal needs. With a proud history of providing exceptional legal services, we are committed to excellence and delivering results. Our team of legal experts navigates complex legal landscapes with clarity and integrity. Whether you are facing a complex legal issue or need guidance,...

  • Administrative Officer – SCG India

    4 hours ago

    New Delhi, Delhi, India, Delhi SCG Full time

    About SCG in IndiaSCG’s India operations focus on innovation, efficiency, and sustainability — introducing lightweight, eco-friendly building solutions, enabling a sourcing hub for global operations, and holding global recognition for corporate governance and ESG standards.For administrative professionals, this growth creates a dynamic environment to...

  • Facilities Executive

    6 days ago

    Delhi, Delhi, India JLL Full time ₹ 12,00,000 - ₹ 24,00,000 per year

    JLL empowers you to shape a brighter way.  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where...

  • Administrative Assistant

    2 weeks ago

    Delhi, Delhi, India Girl Rising Full time ₹ 4,00,000 - ₹ 8,00,000 per year

    POSITION SUMMARYThe Administrative Assistant will be a vital part of GR India's program team providing administrative and operational support for effective implementation of projects across India. KEY RESPONSIBILITIESThe incumbent will be expected to: Schedule and coordinate internal meetings and travel itineraries for all India-based project teamManage...

  • Administration Manager

    3 days ago

    Delhi, Delhi, India Wembrace Biopharma Full time ₹ 12,00,000 - ₹ 36,00,000 per year

    Job Title: Admin Manager/Asst. ManagerIndustry: PharmaceuticalLocation: Delhi (Corporate Office)Experience: 10+ Years in AdministrationJob Summary:We are seeking a dynamic and experienced Admin Manager to lead and streamline admin operations, facility management, and vendor management and Manage office operations.Key Responsibilities:Oversee all...