Controller of Examination

7 days ago

Mohali district India, IN CGC University, Mohali Full time

Position Overview:

The Controller of Examination will assist the Controller of Examinations in planning, organizing, and executing all examination-related activities of the university. The role ensures smooth conduct of internal, mid-term, and end-term examinations, maintains academic integrity, ensures confidentiality of examination processes, and coordinates result preparation in compliance with university and regulatory standards (UGC, AICTE, NAAC, etc.).

Key Responsibilities:

1. Examination Planning & Administration

  • Assist in the scheduling and implementation of internal and external examinations.
  • Ensure timely preparation and communication of examination timetables, invigilation schedules, and hall arrangements.
  • Oversee the printing, secure storage, and distribution of question papers.
  • Ensure compliance with examination regulations, code of conduct, and confidentiality protocols.

2. Coordination & Monitoring

  • Coordinate with Deans, Heads of Departments, and faculty for smooth conduct of examinations.
  • Supervise examination centers, invigilation duties, and staff deployment.
  • Monitor examination processes to prevent malpractice and ensure fairness.

3. Result Processing & Evaluation

  • Supervise answer script collection, evaluation, moderation, and result compilation.
  • Oversee result tabulation, verification, and timely publication of results.
  • Coordinate revaluation, recounting, and grievance redressal processes related to examinations.
  • Maintain digital and physical examination records in the ERP system.

4. Technology & Data Management

  • Support the digitization of examination processes through ERP/automation systems.
  • Maintain examination databases and ensure data accuracy, confidentiality, and security.
  • Generate examination-related analytics, reports, and performance dashboards.

5. Compliance & Reporting

  • Ensure adherence to university ordinances, UGC norms, and academic regulations.
  • Prepare reports for statutory and accreditation bodies (NAAC, AICTE, NIRF, etc.) regarding examination statistics.
  • Assist in framing and updating examination policies, SOPs, and manuals.

6. Leadership & Team Management

  • Supervise examination cell staff and ensure timely completion of tasks.
  • Train and guide staff on examination procedures, confidentiality, and ERP usage.
  • Handle administrative correspondence related to examination matters.
  • Accuracy and timeliness in result declaration.
  • Compliance with examination policies and schedule
  • Smooth execution of examinations without operational lapses.
  • Improvement in automation and efficiency metrics.

Qualifications & Experience:

  • Educational Qualification: Ph.D. in Management/ Engineering or Education
  • Experience: Minimum 15 - 25 years of experience in university/college examination systems, with at least 5 years in managerial / Leadership role.
  • Technical Proficiency: Hands-on experience with Examination ERP, MS Excel, MIS reporting, and document digitization.
  • Knowledge: Strong understanding of UGC, AICTE, and university examination norms.

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