Sr Executive – Examination Operations

4 hours ago

Gurugram Haryana India, IN Birla Institute of Technology and Science, Pilani Full time

Role Overview

The Sr Executive – Examination Operations is responsible for the smooth execution and administration of all examination-related activities across academic programs. This includes scheduling exams, coordinating with internal and external stakeholders, managing examination platforms, tracking student performance data, and ensuring compliance with academic guidelines.

This position is suitable for candidates with 5–7 years of experience in academic assessment coordination, online examination systems, or operations management in an educational or EdTech setting.


Principal Accountabilities & Responsibilities


Examination Scheduling & Planning

  • Prepare exam calendars in alignment with program structures and academic schedules.
  • Coordinate with academic, IT teams, Examination Vendor and faculty for assessment planning.
  • Finalize question paper submission timelines, marking schemes, and grading rubrics.


Examination Operations & Execution

  • Administer online and offline assessments, ensuring operational readiness.
  • Upload assessments, monitor exam session conduct, and handle real-time exam issues.
  • Coordinate with platform teams for mock exams, proctoring setup, and post-exam processing.
  • Plan, coordinate, and oversee the scheduling and execution of examinations in collaboration with designated vendors across all assigned locations.


Result Processing & Student Communication

  • Track exam submissions, grading timelines, and publication of results.
  • Ensure the accuracy of grade entry, data validation, and result archiving.
  • Respond to student queries related to exams, results, and re-evaluations.


Compliance & Data Management

  • Ensure examination policies are followed and proper documentation is maintained.
  • Prepare reports for audit, academic review, and institutional compliance.
  • Track academic integrity and escalate violations as needed.


Collaboration & Reporting

  • Work with academic leadership, faculty, and platform support to ensure seamless assessment workflows.
  • Maintain dashboards, MIS trackers, and examination logs.
  • Contribute to process reviews and recommend improvements.


Other Skill and Ability Requirements

  • Excellent organizational and scheduling skills.
  • High attention to detail and accuracy in data management.
  • Ability to work under pressure and manage multiple programs simultaneously.
  • Effective communication skills and stakeholder coordination.
  • Strong ability to align cross-functional teams for seamless execution.


Qualification

Graduate degree is required. A postgraduate qualification in operations, or administration is preferred.

5–7 years of experience

Experience in exam administration, student services, or academic operations. Exposure to online

examination platforms and proctoring tools for higher education.

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