Executive Personal Assistant

2 weeks ago

Mumbai Maharashtra India, Maharashtra Interiors With Art Ltd Full time

(Right Hand to Directors – Long-Term Growth Role)


We are seeking a proactive, tech-enabled, and growth-oriented Executive Operations & AI Assistant to support three directors managing international projects in luxury design, construction, and wellness.


This is not a traditional EA role — we’re looking for a right hand who thrives on using AI, automation, and smart systems to anticipate needs, streamline workflows, and go beyond administration.


Responsibilities


  • Act as a strategic partner to directors: anticipate needs, structure priorities, and translate loose requests into clear actions.
  • Manage diaries, schedules, inboxes, and travel logistics across multiple time zones, using automation and rules where possible.
  • Handle correspondence, meeting prep, follow-ups, and stakeholder coordination with professionalism and discretion.
  • Use AI tools (e.g. Microsoft Copilot, ChatGPT, automation platforms etc ) to:


  1. Conduct research and distil insights into clear briefing notes.
  2. Draft communications, presentations, and reports.
  3. Build and maintain streamlined workflows and digital filing systems (SharePoint/OneDrive with metadata tagging)


  • Support social media research and execution (LinkedIn, Instagram, etc.).
  • Track delegated actions across teams, chase progress, and provide status updates and create and maintain dashboards.
  • Create and manage templates
  • Lead small projects end-to-end with minimal handholding (timelines, stakeholders, deliverables).
  • Continuously identify opportunities to improve efficiency, automate tasks, and bring forward-thinking solutions.



Requirements


  • 3+ years’ PA/EA experience at senior or executive level.
  • Excellent written and verbal English; confident drafting polished documents, decks, and emails as well communicating in English with inviduals and clients from all over the world
  • Tech-forward mindset: proficient in Microsoft 365, Microsoft Copilot, SharePoint/OneDrive (with metadata structuring), inbox/calendar automation, and digital productivity tools.
  • Demonstrated use of AI tools to enhance research, workflow, or communication.
  • Strong organisational ability, multitasking, and rigorous follow-through.
  • Experience in research and execution.
  • Discreet, trustworthy, and comfortable working independently while keeping directors fully informed.
  • Hungry to learn, grow, and go beyond traditional EA responsibilities.


Why Join Us
  • Directly support senior directors shaping international ventures.
  • Long-term role with the chance to grow beyond administration into operations, systems, and innovation.
  • Be part of a respected company with over two decades of global success in luxury design and construction.
  • A rare opportunity to bring AI, automation, and innovation into the heart of leadership.


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