International Mobility Functional Support Specialist

1 week ago

Bengaluru, Karnataka, India SBM Offshore Full time
RESPONSIBILITIES
& MAIN TASKS

  • Be the IM expert assisting the HRBP, the Employee and the Business for all International
Outbound/Inbound assignment process,

  • Be the focal point with Intl. Assignee for all day-to-day assignment and IM conditions
  • Preparation for documents gathering, filing the application to the immigration authorities
and follow-up for an entry visa, work, resident permit

  • Regular liaising with external vendors (Relocation company, Accommodation Service
providers, & EY) and handling Purchase orders and invoicing

  • Be the coordinator of the Key IM stakeholder (Global Employment Company, Admin &
payroll, Visa and Logistic, Host Country Organization, Tax issues, etc....)

  • Prepare Assignment Proposal (summary of benefits and salary simulations) and present
the offer to HR BP and Candidate (RC Based and International Staff from SBM Global
Employment Company GEC) as per International Mobility policies,

  • Analyze the business case and select the best option for the Company and the Employee
(Assignment vehicle, Secondment, etc.)

  • Provide recommendations on International Mobility Optimization (Secondment, Social and
Tax Agreement, Shadow Payroll, etc...)

  • Ensure compliance with IM rules and Policies and monitor deviation process if needed,
  • Prepare or review the assignments letters for long- or short-term assignments
  • Organize and lead the on-boarding (pre-assignment) meetings with the future assignees,
the home and host countries and main contacts

  • Interface with different stakeholders for coordination of the mobilizations / demobilizations
(logistic:
local formalities in new country, moving/storage, immigration, accommodation,
schooling, contractual documents issuance in due time, pre- assignment visit, Tax issues,
etc....)

  • Handle the Hypo tax and Tax Equalization process and ensure proper interface with GEC,
EY and Group Tax Dept.

  • Provide guidance to HR BP and ensure the position management for assignment in the
HR system

  • Update the IM headcount of International Assignee population and maintain accuracy of
STA / LTA Head-Count

  • Arrange regular meetings with HRBPs to support them on Mobility matters with regular

review of their population:
HCT / Transfers / Issues etc....

  • Monitor IM Population (care, IM cultural training, talent review, Covid issues) and get
regular contact with the assignees and the business,

  • Monthly benefit calculation through the Monthly Time Sheets system by granting
corresponding allowances (as per International Mobility policies) and liaise with Payroll
team for the payment of the benefits on duly time (on a monthly basis)

  • Time on / Time off administration for International Assignees
  • Medivac and medical focal point
  • Participation to IM Group activities and IM project
  • Feedback to Group for rules & policy change

JOB DESCRIPTION

JOB REQUIREMENTS

Specific skills / expertise / product:

  • Bachelor or Master's degree in HR or business administration
  • HR Expertise
  • Experience in international mobility
  • Excellent stakeholder management, problem solving and communication skills
  • Fluent in English (mandatory)
  • Good knowledge of Excel
Behaviours & inter-personal skills – Key points

  • Accurate
  • Financial analysis
  • Team spirit
  • Conscientious
  • Proactive
  • Curious
  • Respect of the rules
  • Solution finder
  • Serviced oriented

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