Procurement Manager

7 days ago

Delhi, Delhi, India RTI International Full time
Overview

RTI is hiring a Procurement Manager on the recently awarded USAID-funded Task Order Technical Support for South Asia Regional Energy Partnership (SAREP) activity. The Procurement Manager is to provide overall management of project procurement and logistical needs including but not limited to the processes of Procurement (Local and International), Transport of Procured Goods, and oversight of Asset Management and Inventory control. This position will be based in New Delhi, India

Responsibilities

Perform all phases of sourcing activity to ensure best value and within required lead times for a variety of requirements in SAREP including analysis of overall budgetary impact for all types of procurement transactions. Take the lead in the preparation and implementation of the annual procurement plan supported with budget and timetables. Effectively negotiate with suppliers on a wide variety of commodities and services, including technical and non-technical services, for the best overall value to the project. Carry out market research activities to establish competitive industry prices, share knowledge and work with reputable suppliers capable of fulfilling SAREP needs. Prepare, issue, and negotiate RFP/RFQ(s) for assigned procurements such as materials, equipment, commodities, and services. Assist the Home Office Support Team in the preparation of requirements of federally funded contracts for consent to subcontract, source and origin waivers and budget approvals for nonexpendable property. Provide leadership of overall property management and inventory control, reports, custody control documents, reconciliations for both expendables and non-expendables according to USAID rules and regulations. Coordinate the implementation and ensure adherence to RTI's standard procurement operating (SOP) procedures. Provide support in preparing quarterly and yearly procurement plan for the project Review all incoming procurement requests, establishes priorities and performs all appropriate preparations necessary based on the type of procurement requested. Initiate activity procurements as outlined by SAREP Perform market research to find item/service specifications and appropriate vendors/suppliers Monitor the applications/quotations, manage data related to the bidding process, participate in bid-evaluation and technical and cost evaluations and make supplier recommendations to supervisor in a timely manner Perform due diligence for awarded procurement Maintain an updated database of local vendors/service providers and a list of invoices as a reference for budgeting, monitor contracts and purchase orders issued to vendor and follow up as necessary to ensure compliance to terms and condition on invoice or deliverable due date to confirm submission of contractually mandated payment documents Work with the Finance and Administration team to identify purchase orders that may require modifications or cancellation due to financial or administrative non-compliance Alert the Director Finance and Grants in the event of missed deadlines or deliverables on the part of vendors. Provide updates about procurement related progress, stays abreast, and timely communication affecting procurement requests. Follow up on deadline payments for subcontractors and vendors in order to achieve monthly burn rate. Maintain the overall integrity of the procurement filling system. Ensure the completeness and accuracy of purchase orders as per the policies and procedures. As appropriate, advises project staff on procurement policy and other pertinent considerations affecting procurement requests. Guide the project team in matters related to applicable USAID regulations. Support the SAREP Grants management team to perform activities such as, but not limited to - preparation and advertisement of RFA, evaluation of applications received, participate in negotiations / discussions with applicants, preparation of Negotiation Memo and other award documents. Performs other duties and projects as assigned Qualifications

Bachelor's degree in finance, business administration, or a related field required A minimum 7-8 years of experience working with procurements and acquisition processes applying donor's policies and procedures; experience of working with international donors will be preferred Ability to maintain professional relationships with local counterparts, beneficiaries, contractors, suppliers, other international organizations, as well as local and national authorities

Skills & Abilities:

An understanding of and commitment to RTI's mission and values. Additional professional training in procurement and logistics management preferred Ability to maintain professional relationships with local counterparts, beneficiaries, contractors, suppliers, other international organizations, as well as local and national authorities Knowledge of procurement policies and regulations a plus Knowledge of USAID procurement and grant regulations and experience of awarding sub-contracts / POs and grants under USAID awards. Excellent knowledge of Microsoft Office and procurement software Strong organizational, reporting and management skills Excellent interpersonal skills and ability to work as part of a team Strong verbal and written English communication skills Strong presentation and facilitation skills Ability to build effective relationships with all clients, peers, and stakeholders Ability to work hands-on, independently, and within teams Strong organizational and interpersonal skills and ability to work in a team-oriented setting Strong oral and written communication skills Strong computer skills: Microsoft Office Applications

RTI is an equal opportunity employer. Only short-listed applicants will be contacted. To apply, visitand go to international opportunities.

Interested candidates can share resume at -

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