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Event Co-ordinator

3 months ago

Pune, Maharashtra, India Gateway Group Full time

Experience Required:
4+ Years

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    Requirements:
  • Experience in event planning and coordination, with a strong understanding of technologyrelated events
  • Should be able to coordinate with publication houses for press releases/articles etc., should be able to conduct webinars / double up as a master of ceremonies (MC) for events

Responsibilities:

  • Plan, coordinate, organize and execute a wide range of events, including conferences, seminars, webinars, roadshows, internal & external events
  • Serve as the master of ceremonies (MC) for events, including introducing speakers, facilitating panel discussions, and engaging with the audience to ensure a lively and interactive atmosphere
  • Develop event timelines, budgets, and schedules, and ensure all deadlines are met
  • Collaborate with crossfunctional teams including marketing, sales, leadership
  • Coordinate with internal teams, external vendors, and partners to ensure seamless execution of events
  • Manage event logistics, including venue selection, catering, audiovisual equipment, signage, transportation, and coordinate for participation in external industry events
  • Coordinate with speakers, presenters, and sponsors to ensure all logístical and technical requirements are met.
  • Provide onsite support during events, including overseeing setup, registration, attendee management, and troubleshooting any issues that may arise.
  • Conduct postevent evaluations to gather feedback and identify areas for improvement.
  • Maintain accurate records of event expenses, invoices, and attendance data.
  • Stay updated on industry trends and best practices in event planning and technology.

Qualifications:

  • Bachelor's degree in marketing, communications, hospitality management, or related field
  • Minimum of four years of experience in event planning and coordination, preferably in the IT industry
  • Willingness to travel and be present during various events
  • Strong project management skills, with the ability to multitask and prioritize competing deadlines
  • Excellent communication and interpersonal skills, with the ability to build relationships with internal and external stakeholders
  • Detailoriented, with strong organizational and problemsolving abilities
  • Proficiency in Microsoft Office Suite, event management software, and online collaboration tools
  • Ability to work independently and as part of a team in a fastpaced, deadlinedriven environment
  • Flexibility to work evenings and weekends as required during event periods
  • Knowledge of technology trends and terminology preferred
  • Certification in event planning or project management is a plus