Executive Assistant

2 weeks ago


Bengaluru, Karnataka, India MANN+HUMMEL Full time

Job Description

Role Summary

Support all administrative tasks to Superior and can lead own defined projects.

Main Tasks

Provide professional secretarial support to Superior and ensure effective communication in team and external. Executive Assistant to senior Management. Coordinate schedule and agenda and make appointments. Manage highly dynamic calendars of regional and global executives by assisting in scheduling the meetings, coordinating for agenda, calendar updates, rescheduling meetings etc. Taking minutes and follow up action items when required. Prioritize, follows up of incoming topics and driving the tasks with stake holders and report the outcome to the Executives, including those of a sensitive or confidential in nature. Organize and coordinate all business trips and overseas business trips for other team members in cooperation with other M+H entities when appropriate. Dealing with incoming email, faxes and post, often on behalf of the manager, screening phone calls, enquiries and requests, and handling them when appropriate Support Leadership/ corporate visitors travelling and accommodations. Prepare various reports and presentation materials in Word, Excel and PowerPoint assigned (Power BI) PPT analysis. Project support and administration Devising and maintaining office systems, including data management and filing Meeting visitors at all levels of seniority Carrying out background research and presenting findings Producing documents, briefing papers, reports and presentations Liaising with external and internal staff Agenda preparation for Business review Meetings & Leadership Visits Organize & facilitate off-site quarterly and other strategic meetings, to take notes and action points.

Your Profile

Bachelor / PG degree in Business Administration or any field Superior communication skills, written and verbal to effectively address all levels Fluency in English (written and spoken) Interpersonal understanding, analytical thinking, organization awareness, self control, flexibility At least 8-12 years of relevant work experience

We offer

Are you full of ideas? Are you keen to take on responsibility and really achieve something? Then our doors are open to you. This company lives out its values, gives people the freedom to use their own initiative, and offers many development exciting opportunities and many exciting projects – all of which awaits you here.



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