Executive Assistant

1 week ago

Bengaluru, Karnataka, India Plansource Full time

About You:
As the

Executive Assistant , you will thrive on juggling multiple projects at once and be able to deliver quality results. You will be flexible to

adjust

to multiple demands, shifting priorities and demonstrate flexibility in a changing and dynamic environment. You will display

exceptional customer service and be able to work independently and as a team member. You will bring your creativity to this fun work environment.

In addition, your qualifications/skills include:

  • Bachelors Degree is a must.
-
5 years of experience or training; or equivalent combination of education and experience providing support to executive-level leadership and proven office management experience
.

  • Must demonstrate
    aboveaverage initiative, proactiveness, selfreliance and autonomy, with the judgment to know when to take the lead, when to involve others, and how to set priorities of the work functions assigned.
  • Ability to establish and maintain effective and collaborative relationships with all key functional areas.
-
Ability to maintain the highest level of professionalism with the skills to handle sensitive and confidential situations is required.

  • Proficiency with
    Microsoft Office Suite.
  • Must be able to work outside of normal work hours as needed
  • Excellent
    editing / writing skills (spelling, grammar, etc,).

Summary:

Summary
***- PlanSource is a high-growth software company headquartered in Orlando, Florida with offices in Salt Lake City, Charleston and Bangalore, India. We are looking for an energetic and proactive service focused professional to join our Bangalore team as an _

_Executive Assistant _:

- to provide administrative and clerical support to the executive staff. In this fast-paced and collaborative environment you will _

_own _

_the _

_various duties related to executive support and daily office administration for our Bangalore office, ensuring a positive and professional experience for all._

About the Executive Assistant
No two days as the

Executive Assistant will be the same. You will bring your enthusiasm and creativity to this essential function.

  • Provide
    sophisticated calendar management to executive leadership**; prioritize inquiries and requests while troubleshooting conflicts with little guidance; make independent judgments and recommendations to ensure smooth daytoday engagements. Work in a professional and focused manner to schedule internal and external meetings. This will include scheduling across multiple time zones. Keep executive apprised of lastminute requests and changes.
  • Provide
    complex domestic and international travel arrangements, including air travel, car service and hotel accommodations; become familiar with the specific, detailed needs and preferences of executives; create consistent travel itinerary for reference and be available during travel times to quickly address any lastminute changes, updates or cancellations.
  • Prepare for
    meetings including location, scheduling teleconference services, printing materials, and other required logistics.
  • Independently and accurately
    track and report expenses by managing credit cards and receipts. Process and submit receipts accurately and on schedule.
  • Act as a personal assistant to the executive, primarily tasks will be related to the company
  • Support as needed the preparation and distribution of weekly, monthly, quarterly
    reports and data tracking. Ensure materials are prepared and distributed prior to meetings.
  • Work independently and within a team as a project manager for
    special projects, at the request of the executive staff

May include:
planning and coordinating multiple presentations, disseminating information, and organizing events, and assisting with special tasks.

  • Manage general correspondences, memos, charts, tables, graphs, agendas, etc.
  • Develop and maintain productive working relationships with other Executive Assistants.
-
Manage
office administration duties including office supply management, monitoring, and maintaining office supply inventory, review and approve office supply acquisitions.

  • Coordinate and management procurement related to cafeteria, vending machines etc.
-
Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
-
Coordinate and Manage contract and price negotiations with office vendors, service providers and office lease, working with Vendor Management Office.
-
Facility / Equipment maintenance, making proper requests for general maintenance and act as liaison between building vendors such as security services, janitorial services and property managers, etc.
-
Distribute and manage incoming mail and sign for package deliveries.
-
Support US Leadership when they travel to India such as assisting with scheduling meeting space, lodging, ground transportation, food, issues, e

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