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Personal Assistant

3 months ago

Ahmedabad, Gujarat, India IntQBooks Solutions Full time

Company DescriptionWelcome to IntQBooks, a renowned company in the outsourcing sector overseen by Chartered Professional Accountants specializing in providing services for Taxation, Accounting & Bookkeeping, Payroll, and Transaction Processing to businesses in Canada, USA & India. Our services cater mainly to small businesses, CPAs, and Accounting firms. We focus on delivering outsourced back-office services in Finance, Accounting, and Taxation for clients in Canada, USA, Australia, and India, always adhering to professional accounting standards to ensure integrity and excellence.

Key Responsibilities:

  • Calendar and Schedule Management: Efficiently manage the Director's schedule, arrange appointments, schedule meetings, and anticipate any conflicts.
  • Communications: Serve as the primary contact for internal and external communications, handle emails, draft correspondence, and manage calls professionally, including communication with international clients.
  • Travel Management: Arrange travel details such as flights, accommodations, and ground transportation, prepare itineraries, manage visa requirements, and oversee expense reports.
  • Document and Information Management: Create and organize reports, presentations, and documents, both physically and digitally.
  • Project and Task Support: Aid in project coordination, set reminders for deadlines, monitor progress, and collaborate with team members to ensure timely task completion.
  • Basic Financial Management: Support financial record-keeping, process invoices, and handle basic bookkeeping tasks as necessary.
  • Confidentiality and Discretion: Maintain utmost confidentiality when dealing with sensitive business data.

Qualifications:

  • Education: High school diploma required. Associate's or Bachelor's degree preferred.
  • Experience: Minimum of 3+ years in a similar administrative or executive support role, experience supporting senior executives is advantageous.
  • Skills:
    • Proactive and Solution-Oriented: Ability to foresee needs, identify potential issues, and take proactive measures to address them.
    • Excellent Communication: Strong written and verbal communication skills in English, Hindi, and Gujarati, tailoring communication for diverse audiences.
    • Organization and Time Management: Attention to detail, task prioritization, and adept multitasking in a dynamic setting.
    • Tech Savvy: Proficient in standard office software, online communication tools, and eagerness to learn new technologies, including AI-based tools.
    • Discretion and Confidentiality: Demonstrating integrity and the ability to handle sensitive information with confidentiality.