Apply Now: Jr. Office Administrator

2 weeks ago

Navi Mumbai, Maharashtra, India Furnace Workspaces Full time
### Job Description:
Jr. Office Administrator

Position Title: Jr. Office Administrator

Location: Navi Mumbai

Department: Administration

Reports To: Business Partner

Company Overview:
Furnace Workspaces is a leading company specializing in engineering and manufacturing functional furniture systems.

Our products are crafted from high-quality sheet metal, and we are committed to delivering exceptional value and service to our customers.

We are seeking a dedicated and organized Office Administrator to join our team and ensure the smooth operation of our office.


Role Definition:


The Office Administrator will be responsible for managing the day-to-day administrative tasks of the office, including reception duties, ensuring a productive and efficient work environment.

This role includes handling office operations, supporting staff, and providing administrative assistance to various departments. The ideal candidate will be a proactive problem-solver with excellent organizational and communication skills.

### Key Responsibilities:

Reception Duties:

  • Greet visitors and clients in a professional and friendly manner.
  • Manage the reception area, ensuring it is clean and welcoming.
  • Answer and direct incoming calls, emails, and other correspondence.
  • Handle inquiries and provide information to visitors and callers.

Office Management:

  • Oversee and manage all aspects of office operations, including maintaining office supplies, equipment, and facilities.
  • Ensure the office is clean, organized, and wellmaintained.
  • Coordinate office layout planning and office moves.

Administrative Support:

  • Provide administrative support to the Business Partner and other departments as needed.
  • Schedule and coordinate meetings, appointments, and travel arrangements.

Documentation and Record-Keeping:

  • Maintain accurate and uptodate records, files, and documents.
  • Assist with the preparation and distribution of reports, presentations, and other documents.
  • Manage and organize both electronic and physical files and records.

Vendor and Supplier Management:

  • Manage relationships with office vendors and suppliers, including ordering and replenishing office supplies.
  • Negotiate contracts and ensure timely delivery of office supplies and services.

Employee Support:

  • Assist with onboarding new employees, including preparing workstations, distributing welcome materials, and conducting office tours.
  • Address employee inquiries and provide support with officerelated matters.
  • Organize and coordinate company events, meetings, and activities.

Financial Administration:

  • Assist with basic financial tasks, such as processing invoices, expense reports, and petty cash management.
  • Coordinate with the finance department to ensure accurate recordkeeping and reporting.

Compliance and Policy Management:

  • Ensure office operations comply with company policies and procedures.
  • Assist with the development and implementation of office policies and procedures.
### Skills Required:

  • Excellent organizational and time management skills.
  • Strong verbal and written communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Ability to multitask and prioritize tasks effectively.
  • Strong attention to detail and problemsolving skills.
  • Ability to work independently and as part of a team.
  • Professional demeanor and positive attitude.
### Educational and Experience Requirements:

  • Bachelor's degree in Business Administration, Office Management, or a related field preferred.
  • At least 12 years of experience in an administrative or office management role.
### Qualifications:

  • Proven experience in managing office operations and providing administrative support.
  • Ability to handle confidential information with discretion.
  • Strong interpersonal skills and the ability to interact effectively with all levels of the organization.
  • Eagerness to learn and adapt to new processes and technologies.

Why Join Us?

  • Opportunity to work in a growing and innovative company.
  • Handson training and mentorship from experienced professionals.
  • Dynamic and supportive work environment.
  • Opportunities for career growth and advancement.
  • Be a part of a team dedicated to delivering highquality products and exceptional customer service.

Furnace Workspaces is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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