Executive Assistant

1 week ago


Hyderabad, Telangana, India Randstad Offshore Services Full time

Executive Assistant

Client & Customer Management (Internal):

● Coordinate the daily calendars of senior managers, plan appointments, and events.

● Schedule and organize client and other meetings.

● Support senior managers to ensure their needs are met, and assist colleagues in managing internal relationships.

● Act as the primary point of contact for colleague requests, scan for urgency and confidentiality, answer, redirect, monitor, and follow-up.

● Maintain and update PTO and event calendars.

● Code and organize all relevant project documents, managing the archiving process in Google Drive.

Facilities:

● Deliver specified outcomes and/or assist others in designated facilities management activities using existing systems and protocols.

● Plan and coordinate the recognition of flowers/gifts for colleagues and clients.

● Maintain profiles and new user information in Egencia Travel and monitor data accuracy.

● Support identified invoicing and payment processes under the oversight of the Executive Support Manager.

Internal Communications:

● Write and distribute posts for birthdays, anniversaries, and welcome new colleagues on Connect.

● Maintain address and anniversary lists for Growth Office, Enterprise Customers, and Enterprise Finance.

Logistics/Arrangements:

● Schedule and coordinate meetings with single/multiple internal and external parties and monitor attendance and invitation follow-up.

● Responsibilities for the Executive Assistant working with the onshore/offshore Leadership team:

Calendar Management:

● Manage calendars effectively, considering time zones, providing timely responses, and handling logistics for various meetings.

Travel:

● Coordinate visa processes, manage bookings and cancellations (tickets, hotel, cab), arrange insurance, and handle web check-ins.

● Organize logistics for stakeholder visits, including invitation letters, cabin bookings, and airport/hotel pick-ups.

Expense Reports:

● Reconcile Amex statements, raise expenses (mobile and travel), track reimbursements, and manage benefit reimbursements (medical claims, club membership, car lease).

● Provide support for IT returns.

Events Management:

● Maintain an events calendar, including birthday/anniversary reminders and coordination of practice events, team-building events, and floor coordination.

Procurement Support:

● Assist with procurement activities as needed.

Space Management:

● Collaborate with the Local Management team on space-related matters.

Teams and ELT Communications Management:

● Manage distribution lists and purchase order processes, including a basic understanding of purchase orders.

Knowledge Repository:

● Establish storage and file all correspondence for cross-functional knowledge management.

Presentation Preparation and Support:

● Prepare presentations, emails, draft contracts/renewal letters, abstracts, and presentations for review meetings.

Reporting to:

● Business Leader Offshore, or Business heads onshore names to be mentioned.

Shift Timings:

● Coverage is from 8 AM to 5 PM (EST), equivalent to 6:30 PM to 3:30 AM IST (Daylight Savings adjustments as per the EST time zone).

To be successful in this role, you should have

● Attention to detail, a solid understanding of relevant business aspects, and adaptability.

● Strong interpersonal and cross-functional communication skills.

● International experience working with Executive Leaders is a must.

Qualifications:

● Bachelor's degree in Human Resources, Business Administration, or a related field; Master's degree preferred.

● Proven experience in HR operations, with progressively increasing leadership responsibilities.

● Strong knowledge of HR practices, policies, and employment laws.

● Demonstrated ability to lead and manage a team effectively.

● Excellent communication, interpersonal, and organizational skills.

● Proficiency in HRIS, MS Office Suite, and HR-related software.

● Change management expertise and experience in process improvement initiatives.

● Strategic thinking and problem-solving abilities.


  • Executive Assistant

    1 week ago


    Hyderabad, Telangana, India Exxeella Education Group Full time

    Job Title: Executive AssistantLocation: HyderabadCompany: ExxeellaAbout Exxeella: Exxeella is a leading education consultancy specializing in overseas education opportunities. Dedicated to assisting students in achieving their academic and career objectives through personalized guidance and support.Job Description: Exxeella is looking for a highly organized...

  • Executive Assistant

    1 week ago


    Hyderabad, Telangana, India BLAIZE Full time

    About BlaizeJOB RESPONSIBILITIES The Executive Assistant provides support to the CEO/CXO, by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive. We are looking for a multitasker with excellent communication skills and an upbeat attitude. Prepare and edit correspondence,...

  • Executive Assistant

    1 week ago


    Hyderabad, Telangana, India HighRadius Full time

    Job Description - Executive AssistantAbout the companyHighRadius is India's leading enterprise Software-as-a-Service (SaaS) company that leverages artificial intelligence to automate key business processes for companies. Read more about our products.We are a recognized industry leader globally, and have been featured by Gartner in their magic quadrant () and...

  • Executive Assistant

    1 week ago


    Hyderabad, Telangana, India EisnerAmper LLP Full time

    Job DescriptionCreating Job Requisition for Executive AssistantPreferred Location:Hyderabad

  • Executive Assistant

    1 week ago


    Hyderabad, Telangana, India Promea Therapeutics Full time

    Full-Time Hyderabad 1-3 yearsJob Overview:As the Executive Assistant at Promea, you will be responsible for providing comprehensive administrative and organizational support to the Executive Director. You will play a crucial role in ensuring the smooth functioning of daily operations, managing schedules, coordinating meetings, and handling various...

  • Executive Assistant

    1 week ago


    Hyderabad, Telangana, India HighRadius Full time

    HighRadius is India's leading enterprise Software-as-a-Service (SaaS) company that leverages artificial intelligence to automate key business processes for companies. Read more about our products.We are a recognized industry leader globally, and have been featured by Gartner in their magic quadrant () and by Forbes in their Cloud 100 list multiple times ()....

  • Executive assistant

    1 week ago


    Hyderabad, Telangana, India Gamut HR Solutions Full time

    Company OverviewGamut HR Solutions will help you find the right kind of job Gamut HR Solutions has 2-10 employees and is headquartered in Hyderabad.Job OverviewJunior role with 1 to 3 years of experience, Full-Time position in HyderabadQualifications and SkillsProven experience as an executive assistant or similar roleProficient in MS Office and office...

  • Executive Assistant

    1 week ago


    Hyderabad, Telangana, India Stonecraft Group Full time

    Company Overview:Stonecraft Group is on a mission to impart the impalpable joy of living in nature. We are a multidisciplinary real estate firm that develops eco-conscious residential projects.Over the sales of 200+ acre plots in Hyderabad over the past 15 years, a bias towards nature has been our driving force. We believe in creating a positive imbalance...

  • Executive Assistant

    1 week ago


    Hyderabad, Telangana, India Stonecraft Group Full time

    Company Overview :Stonecraft Group is on a mission to impart the impalpable joy of living in nature.We are a multidisciplinary real estate firm that develops eco-conscious residential projects.Over the sales of 200+ acre plots in Hyderabad over the past 15 years, a bias towards nature has been our driving force.We believe in creating a positive imbalance...


  • Hyderabad, Telangana, India GHR Infra Full time

    Job Title: Executive Assistant to the Chief Executive Officer at GHR InfraFull-time on-site roleResponsible for providing comprehensive executive administrative assistance and supportTasks include managing expense reports, diary management, and providing administrative assistance to the CEOCompany: GHR InfraQualifications:Excellent executive administrative...

  • Executive assistant

    1 week ago


    Hyderabad, Telangana, India Gamut HR Solutions Full time

    Company OverviewGamut HR Solutions will help you find the right kind of job Gamut HR Solutions has 2-10 employees. Visit Headquarters: Hyderabad.Job OverviewExecutive Assistant - Female | Junior: 1 to 3 years of experience | Full-Time | HyderabadQualifications and SkillsCalendar managementCommunication skillsOrganizationTime managementAdministrative...

  • Executive Assistant

    1 week ago


    Hyderabad, Telangana, India Polmon Instruments Pvt Ltd Full time

    Position Title:Executive Assistant to DirectorDepartment:General AdministrationAcademic Qualification:Graduate in Any discipline with Good Computer KnowledgeRelevant Experience Range:A minimum of 5 years of experience in an executive assistant role,preferably in a corporate or professional services environment.Role Description:The Executive Assistant to the...

  • Executive Assistant

    1 week ago


    Hyderabad, Telangana, India ADCI - Karnataka Full time

    3+ years of senior level leadership support, or 1+ years of Amazon experience High school or equivalent diploma Experience with executive level calendar managementThis is a Full time Contract role (FTC) for certain period of time.Key job responsibilitiesWork closely with a select set of leadership team to provide seamless support to the group. Management of...

  • Executive Assistant

    1 week ago


    Hyderabad, Telangana, India Credence HR Services Full time

    Key Responsibilities:Provide high-level administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.Organize and manage executive meetings, including agenda preparation, minute-taking, and follow-up on action items.Coordinate logistics for internal and external meetings, conferences,...

  • Executive Assistant

    1 week ago


    Hyderabad, Telangana, India Global University Systems Full time

    _Global University Systems (GUS) __is focused on becoming one of the world's most dynamic, inclusive, and diverse education organisations. GUS is an international network of higher education institutions, brought together by a shared passion for accessible, industry-relevant qualifications. GUS delivers a wide variety of programmes, including bachelor's...

  • Executive Assistant

    1 week ago


    Hyderabad, Telangana, India insightsoftware Full time

    Company DescriptionInsightsoftware is a growing, dynamic software company that helps businesses achieve greater levels of financial intelligence across their organization with our world-class financial reporting solutions. At Insightsoftware, you will learn and grow in a fast-paced, supportive environment that will take your career to the next level. We are...

  • Executive Assistant

    1 week ago


    Hyderabad, Telangana, India MRoads Full time

    What we are looking for- 1.Administrative Support:Proactively manage the CEO's complex calendar, schedule meetings, and coordinate travel arrangements.- Assist with the preparation of meeting agendas, take minutes, and follow up on action items.- 2.Personal Branding:Develop and execute a personal branding strategy for the CEO, in collaboration with relevant...

  • Executive Assistant

    1 week ago


    Hyderabad, Telangana, India Tulfa, Inc. Full time

    Are you looking for a fast-paced career with outstanding advancement potential at a global market leader? If so, think about Tulfa. The world's leading content production studio, Tulfa delivers 360° rich and interactive product page content for our Fortune 500 clients to create best in class digital experiences for their consumers, every day.Come be a part...

  • Executive Assistant

    1 week ago


    Hyderabad, Telangana, India Carrier Full time

    Country:IndiaLocation:Building No 12D, Floor 5, Raheja Mindspace, Cyberabad, Madhapur, Hyderabad , Telangana, IndiaRole: Executive AssistantLocation: HyderabadFull/ Part-time: Full TimeBuild a career with confidenceCarrier Global Corporation, global leader in intelligent climate and energy solutions is committed to creating solutions that matter for people...

  • Executive Assistant

    1 week ago


    Hyderabad, Telangana, India MRoads Full time

    HYDERABAD, TS 02/20/2024JOB TYPE:Full TimeWhat we are looking for- 1.Administrative Support:Proactively manage the CEO's complex calendar, schedule meetings, and coordinate travel arrangements.- Assist with the preparation of meeting agendas, take minutes, and follow up on action items.- 2.Personal Branding:Develop and execute a personal branding strategy...