Executive Assistant

2 weeks ago


Cochin, Kerala, India Xtapps Software Solutions Pvt Ltd Full time

Job Summary
The Personal & Executive Assistant will provide high-level administrative support to the CEO. This role also organizes and coordinates executive outreach and external relations efforts and oversees personal investments and special projects. The Personal & Executive Assistant must be creative and enjoy working within an entrepreneurial environment.

The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, financial, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.


Responsibilities and Duties:

  • Manage all types of sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the CEO and the operations of the company.
  • Sustain a daily calendar of meetings and events. Administration of the family office; including, but not limited to insurance, banking transactions, taxes & property management for multiple residences.
  • Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents.
  • Arrange executive travel and accommodations. Administer Corporate Jet, Flights, Pilots, Airport arrivals, and departures.
  • Ability to function well in a highpaced environment; performs additional duties as assigned by CEO.
  • Draft and prepare correspondence for internal announcements, executive meetings, and organizations that the CEO is involved with.
  • Welcome the Executive's guests by greeting them, in person or on the phone, answering or directing inquiries.
  • Use discretion, confidentiality, and good judgment to handle executive matters.
  • Represent the company and the CEO in a positive light through great followthrough skills and sound judgment.
  • Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.
  • Complete adhoc projects as assigned such as personal events and/or family needs.
  • Organize complex calendars and schedules, resolving any scheduling issues Qualifications 5+ years of experience required in working in a CEO / President / C-Level personal assistant role

Qualifications:

  • Experience in Family Office matters (Admin, Financials, Reports, Taxes, Investments, Travel). Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
  • Ability to communicate effectively and professionally.
  • Willingness to stay up to date with the latest administrative methods and technology.
  • Excellent attention to detail.
  • Attributes Trustworthy and Loyal demonstrate ability and temperament to work with sensitive information.
  • Service focus dedicated to meeting the expectations and family office needs of the CEO.
  • Business Sense has a strong business sense and can decipher priorities and make sound judgment calls when needed.
  • Numerical Analysis ability to manage numbers and transactions in a detail and proficient way.
  • Commitment to excellence perform duties at the highest level possible on a consistent basis.
  • Excellent communicator able to interact with people of all levels in a confident, professional manner.
  • Team player have teamoriented experience and approach.
  • Ability to think outside of the box with a sense of urgency. Self-Starter.

Required Experience and Qualifications

MBA

Job Type:
Regular / Permanent

Schedule:

  • Morning shift

Work Location:
One location
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