Company Secretary and Legal Officer

7 days ago


Thāne, Maharashtra, India Huhtamaki India Full time

Job Title - Company Secretary & Legal Officer

Organization - Huhtamaki Food & Fiber Services Pvt Ltd.

Reporting - Head of Secretarial

Role Summary:

This is a Company Secretary Role for our Food Fiber Services Business and will also assist the Legal Team. Role will have a matrix reporting to Company Secretary and Compliance Officer at Huhtamaki India Limited.

Primary responsibilities will include all the secretarial and corporate law & compliance work related to Food Fiber Services and Huhtamaki India Limited and also help the legal team in drafting and litigation related matters.

Roles and Responsibilities:

Company Secretarial Duties:

  • Act as Company Secretary of Huhtamaki Foodservice Packaging India Pvt Ltd and ensure complete compliance for the entity.
  • Assist in compliance with listing regulations, maintaining statutory registers and records in compliance with legal requirements.
  • Support the filing of necessary documents with regulatory authorities.
  • Assist in the organization and documentation of annual general meetings.

Corporate Governance Support:

  • Assist in organizing and coordinating board and committee meetings.
  • Draft agendas, minutes, and resolutions for board and committee meetings
  • Support the Company Secretary in ensuring compliance with corporate governance principles for a listed entity.

Legal Compliance:

  • Stay updated on changes in laws and regulations affecting our entities.
  • Manage the compliance tool and ensure its effective usage by internal teams.
  • Assist in providing legal advice on compliance matters.
  • Support the development and implementation of compliance programs.

Document Drafting and Review:

  • Assist in drafting, reviewing, and editing legal documents, contracts, and agreements.
  • Assist in maintaining an organized repository of legal documents.

Stakeholder Communication:

  • Serve as a liaison between internal teams, stakeholders, and regulatory bodies.
  • Deal with the Registrar and Transfer Agent, Auditors, and consultants for all compliance related matters
  • Respond to inquiries related to corporate governance and compliance matters.
  • Deal with shareholders and resolve their queries in a timely manner.

Training and Awareness:

  • Support in conducting training sessions to enhance awareness of legal, ethics and compliance matters.
  • Provide guidance to employees on adherence to legal and regulatory requirements.

Qualification and Experience

  • Company Secretary and Bachelor's degree in law (Must Have)
  • 3-5 Years of Similar Experience in a Listed Entity
  • Thorough Knowledge of Corporate Law, Governance Principles and Regulatory Experience
  • Excellent Organizational and Communication Skills
  • Attention to Detail with the ability of multi-tasking.
  • Proficient in Drafting and Reviewing

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