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Front Office Executive

3 months ago

Mumbai, Maharashtra, India CBRE Full time
Posted- 29-Feb-2024- Service line- Advisory Segment- Role type- Full-time- Areas of Interest- Facilities Management- Location(s)- Mumbai - Maharashtra - India
JOB SUMMARY

  • The purpose of this position is to provide assistance to the facility management team to ensure the successful competition of client facility needs.
    ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Greet and welcome guests as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Answer, screen and forward incoming phone calls
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Receive, sort and distribute daily mail/deliveries
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
  • Order front office supplies and keep inventory of stock
  • Update calendars and schedule meetings
  • Arrange travel and accommodations, and prepare vouchers
  • Keep updated records of office expenses and costs
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Requirements:

  • Proven work experience as a Receptionist, Front Office Representative or similar role
  • Proficiency in Microsoft Office Suite
  • Handson experience with office equipment (e.g. fax machines and printers)
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and timemanagement skills, with the ability to prioritize tasks
  • Customer service attitude
- **Graduate or Diploma

QUALIFICATIONS

  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
  • The requirements listed below are representative of the knowledge, skill, and/or ability required.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    EDUCATION and EXPERIENCE
  • High school diploma or general education degree (GED) required. Minimum of two years of related experience and/or training.
    CERTIFICATES and/or LICENSES
  • None
    COMMUNICATION SKILLS
  • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence.
  • Ability to respond to common inquiries or complaints from clients, coworkers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
    FINANCIAL KNOWLEDGE
  • Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
    REASONING ABILITY
  • Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
    OTHER SKILLS and/or ABILITIES
  • Basic skills with Microsoft Office Outlook. Physical requirements include stooping, standing, walking, climbing stairs and ladders and ability to lift and carry heavy loads of 50 lbs. or more.
    SCOPE OF RESPONSIBILITY
  • Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause shortterm impact to coworkers and supervisor.