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Executive Personal Assistant

3 months ago

Delhi, Delhi, India Chargeback Gurus Full time
Hi ,We are looking for Executive Assistant for chargebackgurusInterested candidates can drop your CV to and Responsibilities :

  • Work directly with the CPO & GM to support all aspects of daily work routine.
  • Maintain the Executive's calendar, including scheduling meetings, appointments, speakingengagements, and travel (may include domestic and international) arrangements. Exercisediscretion in committing time and evaluating needs.
  • Serve as a liaison between the Executive Team, staff, and the public. This includes receivingand screening the phone calls and visitors, answering a variety of questions with tact anddiplomacy, taking messages, and directing calls appropriately for resolution.
  • Coordinate work with other CBG staff as needed; play a key role in the coordination of staffefforts.
  • Assist the Executive in development of presentations for internal and external audiences.
  • Determine priority of matters of attention for Executive; redirect matters to staff to handle,or handle matters personally, as appropriate.
  • Keep the Executive advised of time-sensitive and priority issues, ensuring appropriatefollow-up.
  • Attend meetings and take notes of discussion; prepare the initial draft of minutes andsummaries.
  • Manage sensitive matters with a high level of confidentiality and discretion.
  • Organize complex calendars and schedules.
  • Manage logistics for meetings and events.
  • Be responsive to emails/texts/phone calls, with contact outside normal business hours.
  • Use discretion, confidentiality, and good judgment to handle C-Level matters.
  • Represent the company and the Executive in a positive light through great follow-throughskills and sound judgment.
  • Conserve the Executive's time by reading, researching, collecting and analyzing informationas needed, in advance.
  • Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and otherdocuments in support of the business needs.
  • Arrange travel and accommodations for executives and prepare expense reports.
  • Screen incoming telephone calls; referring non-routine calls to the appropriate staff.
  • Excellent communication and time management skills; proven ability to meet deadlines.
  • Ability to function well in a fast-paced environment; performs additional duties as assignedby the Executive.
  • Support HR Team for onboarding plan, learning and development needs with GuruAcademy, and supporting with employee engagement events.

HR Support :

  • Assist the HR team in coordinating and implementing the onboarding plan for newemployees. This includes preparing the onboarding plan and scheduling orientationsessions.
  • Learning and Development: Collaborate with the L&D Lead on Guru Academy platform,and scheduling training sessions along with the required administrative arrangements
  • Employee Engagement:

Support the execution of employee engagement events with theLead People Partner & Engagement associated to birthday, anniversary celebrations,festival celebrations etc.

This includes coordinating logistics, scheduling andcommunicating event details to employees, and assisting to ensure these events runsmoothly.

Job Requirements:


1 to 3 years of experience in an administrative role reporting directly to upper managementWork experience as an Executive Assistant, Personal Assistant or similar roleExcellent written and verbal communication skillsDiscretion and confidentialityStrong time-management skills and an ability to organize and coordinate multiple concurrent projects.

Regards,Team HR