Office Manager

2 weeks ago

Mumbai, Maharashtra, India Adform Full time
Your job is to create a great environment for the team in the office and make life easier for our leaders by helping them plan, and coordinate their work and tasks with vendors. If you are successful, you will quickly become everyone's, go-to person and everyday hero. We value people who challenge the status quo ask for the ball and run with it to meet our ambitious goals. We are always looking for the best, brightest, results-driven people to join our team. In this role, the true team player is the one who always has the overview, the plan, and a true service and proactive mindset.
Your responsibilities Primary Support to Site Leadership: Act as the key support for the leadership team at Adform Mumbai, offering assistance and guidance as needed. Office Coordination: Coordinate and oversee office activities and operations to ensure strict adherence to company policies and standards. Office Maintenance: Ensure the smooth day-to-day maintenance of the office, including coordinating with vendors, managing cleaning and maintenance services, and maintaining an inventory of office supplies. Admin Support: Act as the key coordinator and provide support for various administrative activities in Mumbai, including communication with vendors, banks, courier services, and other relevant stakeholders. Meeting and Event Coordination: Arrange and coordinate meetings and events, as well as provide assistance to employees with tasks such as visa applications, travel ticket bookings, and hotel reservations. General Inquiry: Respond to general inquiries via email, phone, or in person, providing assistance and information as needed. Document Management: Handle the filing and retrieval of documents, ensuring the timely processing of signatures and maintaining organized records. Onboarding Support: Play a crucial role in welcoming new team members, assisting with their onboarding process, and helping them feel integrated into the organization. Employee Engagement and Communication: Plan and execute employee engagement and internal communication activities and initiatives to foster a positive work environment and strengthen team cohesion. Coordination with Office Managers from Adform's global locations to ensure alignment and consistency in administrative practices and processes. Efficiently manage and maintain the Adform India Site Leader's calendar, scheduling appointments, meetings, and events while ensuring accuracy and alignment with organizational priorities. We expect you You have a B.S. in Commerce or a related field to ensure you can lean into discussions and quickly respond to the needs of the team 4+ years of office management experience so you can hit the ground running Advanced MS Office experience Excellent English – both written and spoken Excellent interpersonal skills – you will interact with people at all levels and across different cultures Having track record and execution – demonstrate that you have the capacity to excel at this job Self-drive with the ability to manage deadlines and multiple priorities using strong, proven stakeholder management Our promise You will have an opportunity to learn and grow on a daily basis Possibilities to learn and work with experts from different countries (offices around the world) You will work with highly professional and knowledgeable colleagues sharing local and global objectives Informal style of leadership and communication – but with the highest expectations of performance and professionalism You will be surrounded by a dynamic, inspiring, and international environment, that also provides security If you wonder about these things – we have something to offer you Worry about health insurance? We got this by providing a premium package of for employees and their closest family members Eager to enjoy your vacay? We offer 24 vacation days Enjoy having a work-fun balance? Don't worry – fun office activities, team building, and a friendly team will cheer you up What else? Other amazing Global Adform benefits – birthday and work anniversary gifts, awards and kudos, snacks in the office Not enough? Join us and find out more

  • Office Administrator, Grade

    2 weeks ago

    Mumbai, Maharashtra, India Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities)Main purpose of job:To support the smooth running of the Office of His Majesty's Trade Commissioner for South Asia/Deputy High Commissioner and the wider team as necessary.Roles and responsibilities:Accounting: Ensure all bills for travel, entertainment, etc are paid and accounted for and that payments are...

  • Brand Design Officer, Grade

    2 weeks ago

    Mumbai, Maharashtra, India Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities)Main purpose of job: We reserve the right to review, revise or amend the roles and responsibilities from time to time reflecting the changing needs of business._Roles and responsibilities / what will the jobholder be expected to achieve? Answer briefs by developing design solutions to support the DBT's marketing...

  • Office Manager

    2 weeks ago

    Mumbai, Maharashtra, India Adform Full time

    Your job is to create a great environment for the team in the office and make life easier for our leaders by helping them plan, and coordinate their work and tasks with vendors. If you are successful, you will quickly become everyone's, go-to person and everyday hero. We value people who challenge the status quo ask for the ball and run with it to meet our...

  • Assistant Manager Legal

    2 weeks ago

    Mumbai, Maharashtra, India Nucleus Office Parks, a Blackstone company Full time

    Job Title: Legal Assistant at Nucleus Office ParksThe role aims to support the AGM - Legal in handling legal and compliance matters to minimize risks for the organization and ensure compliance with statutory regulations.Main Responsibilities:Manage post-acquisition compliances, due diligences, and documentation for assets.Draft and review various agreements...

  • Raintree - Executive - Marketing & Communication (4-6 yrs)

    2 weeks ago

    Mumbai, Maharashtra, India Raintree Family Office Full time

    Executive - Marketing & CommunicationJob Description :About Raintree Group : Raintree Family Office was set up in 2017 by the family of Leena Dandekar to manage the family& investments by creating a diverse, robust and balanced portfolio to ensure sustained stable growth. The family office invests in sustainable growth through investments in ESG and impact...

  • Office Manager

    2 weeks ago

    Mumbai, Maharashtra, India Christie's Full time

    Client and Sale ManagementAssist clients in registration, bidding and buying processAssist the CIN Department in Cataloguing, photography, condition reports as relevant.Assist buyers with shipping and post sale requests as requiredWork with consignors and shippers for shipment of their work to auctions from IndiaProcess ImplementationPro-active client...

  • Manager - HNI Fund Raising - NGO

    2 weeks ago

    Mumbai, Maharashtra, India Raintree Family Office Full time

    About Raintree Foundation -The Raintree Foundation, founded by Leena Dandekar and her family, is focused on climate change and biodiversity loss, working on cultivating climate resilience in living landscapes. Our commitment to circularity and civic custodianship drives impactful initiatives, benefiting vulnerable ecosystems. Velhe, spanning 2100 hectares,...

  • Assistant Manager Legal

    2 weeks ago

    Mumbai, Maharashtra, India Nucleus Office Parks, a Blackstone company Full time

    Job Purpose :The objective of this role is to assist the AGM - Legal in managing all legal and compliance related activities to mitigate legal risk for the organization and ensure that Nucleus Office Parks complies with all applicable statutory regulations across operating locations.Primary Responsibilities :Handling and assisting with the post-acquisition...

  • Front Office Manager

    2 weeks ago

    Mumbai, Maharashtra, India Accor Full time

    Company DescriptionFront Office Manager Position at Cape Grace HotelReporting to the Director of Rooms, the Front Office Manager's role is crucial in ensuring exceptional guest service and upholding high standards at all times. Leading a dedicated team of managers, this position focuses on fostering growth and development within the department for future...

  • Middle Office Manager

    2 weeks ago

    Mumbai, Maharashtra, India Optiver Full time

    WHO WE ARE Optiver is a global tech-driven trading firm, with offices in Amsterdam, Sydney, London, Singapore, Shanghai, Hong Kong, Taipei, Chicago and Austin. Founded in 1986, today we are a leading liquidity provider, with close to 2,000 employees in offices around the world, united in our commitment to improve the market through competitive pricing,...

  • Executive - Marketing and Communication

    2 weeks ago

    Mumbai, Maharashtra, India Raintree Family Office LLP Full time

    About Raintree Group:Raintree Family Office was set up in 2017 by the family of Leena Dandekar to manage the family& investments by creating a diverse, robust and balanced portfolio to ensure sustained stable growth. The family office invests in sustainable growth through investments in ESG and impact alternative assets. The family office also has two...

  • Graphics Designer

    2 weeks ago

    Mumbai, Maharashtra, India Raintree Family Office LLP Full time

    About Raintree Family Office LLP -Raintree Family Office was set up in 2017 by the family of Leena Dandekar to manage the family's investments by creating a diverse, robust and balanced portfolio to ensure sustainedstable growth. The family office invests in sustainable growth through investments in ESG and impact alternative assets.The family office also...

  • Middle Office Manager

    2 weeks ago

    Mumbai, Maharashtra, India Optiver Full time

    WHO WE ARE Optiver is a global tech-driven trading firm, with offices in Amsterdam, Sydney, London, Singapore, Shanghai, Hong Kong, Taipei, Chicago and Austin. Founded in 1986, today we are a leading liquidity provider, with close to 2,000 employees in offices around the world, united in our commitment to improve the market through competitive pricing,...

  • Front Office Manager

    2 weeks ago

    Mumbai, Maharashtra, India Accor Full time

    Company DescriptionJob DescriptionReporting to the Director of Rooms, The Front Office Manager is responsible for ensuring we provide the highest level of guest service and ensuring that standards are maintained . The Front Office Manager will also lead and drive forward a motivated team of managers within the department and continuously look for ways to...

  • Founder's Office- Management Trainee

    2 weeks ago

    Mumbai, Maharashtra, India Priwexus Full time

    Company DescriptionPriwexus is a membership community based in Mumbai, dedicated to serving single family offices, prominent business families, and individuals of significant wealth in India. We provide a platform for peer-to-peer networking and offer comprehensive services in investments, philanthropy, family governance, tax, legal, estate management, and...

  • Founder's Office- Management Trainee

    2 weeks ago

    Mumbai, Maharashtra, India Priwexus Full time

    Company Description Priwexus is a membership community based in Mumbai, dedicated to serving single family offices, prominent business families, and individuals of significant wealth in India. We provide a platform for peer-to-peer networking and offer comprehensive services in investments, philanthropy, family governance, tax, legal, estate management, and...

  • Assistant Manager Front Office

    2 weeks ago

    Mumbai, Maharashtra, India Hyatt Corporation Full time

    Assistant Manager Front Office Hyatt Place Hyatt Place Aurangabad Airport IN - MaharashtraAdministrativeEntry Level ManagerFull-timeReq ID: MAH000193Local Summary To assist the Front Office Manager in managing the day-to-day operation of the Front Desk at the hotel. You will be responsible to assist with the efficient running of the department in...

  • Assistant Front Office Manager

    2 weeks ago

    Mumbai, Maharashtra, India Accor Full time

    Company DescriptionJob DescriptionMonitor front office personnel to ensure guests receive prompt, cordial attention and personal recognitionSupervise the Front Office team to ensure optimum occupancy and average room rate for the purpose of maximizing revenueMonitor Front Office, and particularly Butler personnel, to ensure LCAH members are known, as well as...

  • Assistant Front Office Manager

    2 weeks ago

    Mumbai, Maharashtra, India Accor Full time

    Company DescriptionJob Description Monitor front office personnel to ensure guests receive prompt, cordial attention and personal recognition Supervise the Front Office team to ensure optimum occupancy and average room rate for the purpose of maximizing revenue Monitor Front Office, and particularly Butler personnel, to ensure LCAH members are known, as...

  • Office Administrator

    2 weeks ago

    Mumbai, Maharashtra, India Servify Full time

    Key Responsibilities:Plan and coordinate administrative procedures and systems and devise ways to streamline processes. General management of office by overseeing operational efficiency, effective communications, and other strategic and tactical planning.Manage company facilities, including new office space evaluation, Landlord negotiations, office setup...