Administration Manager
4 weeks ago
The Light Squares, an authorized distributor for Philips LED products based in Mumbai, is seeking a qualified Administration Manager to oversee facility management and general administrative functions.
Key Responsibilities:
- Structure and optimize administrative processes to enhance efficiency.
- Ensure effective communication channels within the organization to support overall business functions.
- Oversee schedules and monitor deadlines diligently.
- Maintain comprehensive records of office supplies, equipment, and services.
- Track inventory and manage the procurement of materials while adhering to budgetary limits.
- Assist in financial planning by monitoring costs and expenses.
- Coordinate and supervise maintenance tasks across different office locations.
- Manage modifications and improvements necessary for office environments.
- Collect and assess quotes from diverse suppliers for administrative purchases.
- Plan, organize, and oversee office initiatives such as recycling programs, renovations, and events.
- Ensure all operations comply with established policies and regulations.
- Stay informed about organizational updates and business changes.
- Provide additional secretarial support, including record-keeping, reimbursements, and payment tracking.
- Conduct regular inspections to ensure office assets are well-maintained.
- Manage agreements related to office equipment maintenance in accordance with contract terms.
- Act as a liaison for tenant concerns and implement required actions post-approval.
- Facilitate both online and offline meetings, ensuring follow-up on action items.
- Oversee premises inspections, pest control, and general maintenance.
- Track and manage the renewal of insurance, licenses, agreements, and approvals.
- Maintain cleanliness and organization within the office environment.
- Coordinate project documentation and administrative planning.
- Build strong relationships with the management team, staff, and external stakeholders.
- Prepare presentations for executive discussions and draft replies to correspondence.
- Develop innovative strategies and initiatives to meet organizational objectives.
- Recruit, train, and delegate tasks to team members effectively.
- Evaluate employee performance and provide necessary guidance for improvement.
- Manage vendor relations and all personal matters related to the board of directors communication.
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