HR Assistant

About the Role:We are seeking an enthusiastic and resourceful HR Assistant who thrives in a dynamic, mission-driven environment. This role is perfect for someone who wants to build a career in human resources while contributing to meaningful social impact. You'll be the support system that keeps our talent acquisition and HR operations running smoothly—from that first candidate call to coordinating interviews to supporting our internal team's HR needs. We need someone who understands that in the development sector, we do more with less, and brings a positive, solution-oriented attitude to every task.Key Responsibilities:Recruitment SupportPost job openings on various job portals, social media platforms and relevant channelsScreen incoming applications and create shortlists based on job requirementsConduct initial telephonic screening calls with candidates to assess basic fitCoordinate and schedule interviews with candidates and interview panel members across locationsMaintain candidate database and track recruitment pipeline in organized mannerSend timely communication to candidates regarding application status, interview schedules, feedbackCoordinate pre-joining formalities including background verification, document collection, offer letter processingCoordination & SchedulingSchedule internal meetings for HR team and cross-functional discussionsCoordinate with team members across different office locations for various HR activitiesArrange logistics for interviews—venue, video call links, panel availabilitySupport onboarding coordination for new joinersHR Operations SupportAssist in maintaining employee records, attendance data and leave documentationSupport HR Executive with employee engagement activities and internal communicationsHelp prepare HR reports, trackers and presentations as neededCoordinate with vendors for HR-related services (background verification, training programs, etc.)Handle routine HR queries from employees and provide basic informationDocumentation & AdministrationMaintain organized filing systems for recruitment records, employee files and HR documentationPrepare offer letters, appointment letters and other standard HR documentsUpdate and maintain HR trackers, databases and information systemsSupport audit and compliance requirements with timely documentationEssential Qualifications:Graduate/Post-graduate in Human Resources, Psychology, Social Work or related field1-3 years of experience in HR/recruitment role, preferably in NGO/development sectorGood communication skills in English and Hindi (written and verbal)Basic proficiency in MS Office (Word, Excel, PowerPoint)Familiarity with job portals (Naukri, LinkedIn, etc.)Must-Have Traits & Skills:NGO sector understanding - appreciation for mission-driven work and awareness that we operate with resource constraints while maximizing impactCan-do, will-do attitude - doesn't say "this is not my job"; willing to pitch in wherever needed with a positive spiritExcellent phone presence - warm, professional and articulate during candidate calls; represents organization wellStrong organizational skills - juggles multiple schedules, follows up persistently, doesn't let things slip through cracksPeople-oriented approach - genuinely enjoys interacting with diverse people and helping themAttention to detail - ensures accuracy in documentation, scheduling and communicationProactive mindset - anticipates needs, takes initiative, doesn't wait to be told everythingFlexibility - adapts to changing priorities and handles last-minute schedule changes gracefullyPatience & empathy - understands that candidates and employees may have questions and concerns that need patient handlingConfidentiality - maintains discretion with sensitive HR informationPositive energy - brings enthusiasm to work and maintains optimistic outlook even during busy periodsWhat Makes a Candidate Stand Out:Experience recruiting for diverse roles in social sector (field staff, program managers, administrative roles)Understanding of development sector roles and typical candidate profilesExperience coordinating with remote/field teams across multiple locationsFamiliarity with HRIS or applicant tracking systemsBasic understanding of labor laws and HR complianceSocial media savvy for talent sourcingWhat This Role Offers You:Opportunity to build strong HR foundation in a values-driven organizationExposure to end-to-end recruitment cycle and diverse HR functionsChance to interact with passionate professionals committed to social changeLearning environment where initiative and eagerness to grow are valuedExperience working in a sector where your work directly contributes to social impactWhat We're Looking For:We need someone who understands that NGO work isn't a 9-to-5 job with unlimited resources—it's about passion, purpose and making things happen despite constraints. If you're the person who:Gets excited about finding the right talent for meaningful workDoesn't get flustered when three interviews need rescheduling on the same dayCan make a great first impression on candidates with warmth and professionalismBrings solutions, not just problemsBelieves that attitude matters as much as aptitude...then we'd love to hear from you