Executive Assistant

4 weeks ago

Delhi Division, India Sabato Exports Pvt Ltd Full time

The Executive Assistant will work closely with the MD, managing schedules, coordinating communication, and ensuring smooth operations at the leadership level. The ideal candidate must be detail-oriented, highly professional, and capable of handling sensitive information with discretion. A strong command of English, excellent follow-up skills, and proficiency in shorthand are essential for this role.


Key Responsibilities:


- Administrative Support: Manage the MD’s schedule, appointments, and travel arrangements.

- Communication Management: Handle emails, calls, and correspondence on behalf of the MD, ensuring timely responses.

- Meeting Coordination: Organize meetings, prepare agendas, take minutes using shorthand, and follow up on action items.

- Follow-ups & Task Tracking: Ensure timely completion of tasks by coordinating within and outside the organization.

- Document Management: Prepare reports, presentations, and confidential business documents.

- Vendor & Supplier Coordination: Assist in communication and coordination with suppliers, clients, and business partners.

- Project Assistance: Support the MD in research, data analysis, and strategic initiatives.

- Confidentiality & Discretion: Handle sensitive business information with the highest level of integrity.

- Process Improvement: Identify and implement efficiencies in administrative processes.


Requirements

- Educational Qualification: Graduate from a recognized secretarial college.

- 3+ years of experience as an Executive Assistant to a senior leader (preferably MD/CEO) or in a similar administrative role.

- Excellent command of English (both written and spoken).

- Strong follow-up skills, with a proactive approach to task management and completion.

- Proficiency in shorthand for note-taking and documentation.

- Strong organizational and multitasking skills.

- Proficiency in Microsoft Office (Excel, Word, PowerPoint) and business communication tools.

- Ability to work independently, handle pressure, and meet deadlines.

- Professional demeanor and high level of discretion when handling confidential information.

- Experience in the automotive or export industry is a plus but not mandatory.

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