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Receptionist

4 weeks ago

Surat, Gujarat, India RAYZON GREEN Full time

Company Overview

Rayzon Green is a service subsidiary of Rayzon Solar, focusing on managing EPC (engineering, procurement, and construction) projects. Based in Surat, Rayzon Green specializes in optimizing project outcomes efficiently and cost-effectively as part of the Solar Electric Power Generation industry. The company employs 51-200 people who are dedicated to delivering exceptional results.

Job Overview

The Receptionist role at Rayzon Green in Surat is a full-time position perfect for those with 1 to 3 years of work experience. As a Junior-level position, this role requires professionalism and strong customer service skills to represent the company effectively. The receptionist will be responsible for managing front desk activities to ensure smooth office operations.

Qualifications and Skills

  • customer service skills (mandatory skill) for effective interaction with clients and visitors, ensuring a positive experience and resolving inquiries.
  • professionalism (mandatory skill) to maintain the companys image through a courteous and respectful demeanor in all interactions.
  • computer skills (mandatory skill) are needed to efficiently use office software and tools for scheduling, emailing, and data entry tasks.
  • communication skills to convey messages and information clearly and professionally, both verbally and in writing.
  • organization skills to manage multiple tasks and maintain a well-structured workspace, contributing to efficient office operations.
  • multi-tasking capability to manage various tasks simultaneously, ensuring all responsibilities are completed timely and accurately.
  • attention to detail to ensure accuracy in handling inquiries, scheduling, and maintaining records.
  • time management skills to prioritize tasks effectively and meet deadlines in a dynamic work environment.

Roles and Responsibilities

  • greet and welcome visitors with a friendly and professional demeanor, maintaining the company's positive image.
  • answer, screen, and forward incoming phone calls, providing information and assistance as needed to ensure efficient communication.
  • manage front desk activities, including handling correspondence, scheduling meetings, and maintaining office supplies.
  • assist in the planning and preparation of conferences, meetings, and other events to support smooth operations.
  • maintain office security by following safety procedures and controlling access via the reception desk.
  • perform clerical duties such as filing, photocopying, and documentation management to support administrative functions.
  • coordinate with colleagues and support staff to ensure efficient office management and optimal productivity.
  • update appointment calendars and schedule meetings, ensuring that schedules are kept up-to-date and conflicts are avoided.