Executive Assistant

3 weeks ago

Surat, Gujarat, India R.S. Placement Consultant Full time

Responsibility Area Specific Tasks

Calendar Management

  • Schedule and prioritise executive meetings, appointments, and travel arrangements efficiently to maximise productivity.
  • Coordinate with internal teams and external stakeholders to ensure smooth scheduling and avoid conflicts.
  • Maintain and update executive calendars regularly, incorporating changes and adjustments as needed.

Communication and Correspondence

  • Manage incoming calls, emails, and correspondence for executives, filtering and responding appropriately.
  • Draft and prepare professional documents, presentations, and reports for internal and external distribution.
  • Maintain organised communication records and follow-up on action items to ensure timely resolution.

Meeting Coordination

  • Plan and organise meetings, conferences, and events, including agenda creation, logistics, and attendee coordination.
  • Take accurate meeting minutes, track action items, and follow up on tasks to ensure accountability and progress.
  • Prepare meeting materials, presentations, and briefing documents for executives and attendees as needed.

Project Support:

  • Assist in project management tasks such as task tracking, milestone monitoring, and progress reporting.
  • Conduct research and gather relevant information to support executive decision-making and project initiatives.
  • Collaborate with project teams to ensure deadlines are met, deliverables are achieved, and projects stay on track.

Administrative Support:

  • Handle administrative tasks such as filing, document management, and data entry with accuracy and attention to detail.
  • Manage expense tracking, budget monitoring, and procurement processes as directed by executives.
  • Maintain confidentiality and handle sensitive information with discretion,adhering to company policies and procedures.

Job knowledge, skills, and experience:

Education

Bachelor's degree or equivalent experience in business administration or related field.

Who Can Apply

Proven experience as an Executive Assistant or similar role, preferably in a multi-business environment.

Skills

  • Excellent organisational and time management skills, with the ability to prioritise tasks effectively.
  • Strong communication skills, both written and verbal, with attention to detail.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Discretion and confidentiality in handling sensitive information.

Industry: Textile

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